Algonquin College Looking for Finance Manager, FHPC at Ottawa, ON Full Time

Faculty of Health, Public Safety and Community Studies (Jane Trakalo)

Full-Time Administrative

$87,434.00-$109,291.00-Annual

36.25

January 02, 2023

This job posting is now accepting applications from all qualified individuals.

December 14, 2022

• The assigned areas within the faculty will defined by Dean of the Faculty of Health, Public Safety and Community Studies.

• Financial Management:
• Assumes full responsibility for the budgetary activity for the assigned departments within the Faculty;
• Establishes and recommends for approval by the Dean, contribution targets for each department;
• Develops long term financial operating and capital plans for the assigned departments within the faculty;
• Plans organizes and directs the annual budget process for the assigned departments within the faculty;
• Supports the Dean and Chairs in the annual deliberations and organizes materials for the budget deliberations;
• Develops solutions and alternatives for the assigned departments within the faculty for balancing budgets or funding of new initiatives;
• Lobbies on behalf of the assigned areas within the faculty to secure resources to support the initiatives contained in the Strategic Plan;
• Provides direction and guidance to Dean, Chairs and staff on items about budgets, financial guidelines, budget principles and related issues;
• Manages the business process design and re-design initiatives to meet the continuously changing needs of the students and college administration;
• Researches and recommends corrective course of actions to the Dean and Chairs to ensure the assigned departments within the faculty performance standards are progressive and provide the best value for money for the College;
• Conducts analytical research for long term planning and continuous improvement of the various services delivered by the College service areas;
• Analyses and prepares detailed reports utilizing the reports prepared by the office of Academic Operations and Planning about, trends, and opportunities affecting enrolment/activity, retention, KPI’s Performance Indicators, SWF, Financial Performance and application of Collective Agreements with the assigned departments within the faculty;
• Contract Administration:
• In conjunction with the Department of Academic Operations and Planning and the Department of Finance, reviews and interprets the contract terms and conditions to assist in cost recovery, risk minimization and the successful delivery of the educational services;
• Recommend document for signature by Dean and college authorized signing authority (where applicable);
• Review of affiliation agreements (unpaid student placements) to ensure the document meets the following college standards in terms of WSIB and insurance coverage, indemnification clause and additional requirements. Follow up with risk management in cases where the agreement does not meet college standards and discuss risk mitigation strategies. Recommend document for signature by Dean and college authorized signing authority (where applicable);
• Review of other contractual agreements such as accreditation, lease and third-party agreements and MOU. Review, identify changes where applicable and recommend document for signature by Dean and college authorized signing authority;
• Provides functional guidance to Departments relating to contract negotiations. Responsible for the preparation of working papers, journal entries and draft financial statements for contracts with audit requirements;
• Facilities Management:
• The incumbent manages the facilities of the assigned areas within the faculty by analyzing the space requirements for new and existing program offerings. In collaboration with Physical Resources, overseeing the construction of dedicated space to ensure program requirements are met;
• Assist Dean and Chairpersons in the planning, initiating and approving the procurement of equipment and furniture for academic and administration facilities;
• Operations Management:
• Recruiting, retaining, supervising and evaluating budget officers responsible for supporting academic department;
• Meeting regularly with office support staff to review operations, develop and share best practices and provide guidance and direction on administrative processes;
• Provide training or set training sessions on college systems for staff;
• Review current business processes with staff and troubleshoot concerns and gaps to improve the process.

• Related degree in Business with major in accounting. An equivalent combination of education and experience can meet educational requirements;
• Certified Professional Accounting Designation (CPA);
• Nine (9) years of progressively responsible experience including experience with large organizational financial, budget, HR and accounting systems;
• Strong leadership, supervisory and management skills to oversee the full scope of responsibility;
• Sound knowledge of the Academic Area and Administrative Areas and their respective Operations;
• Strong capability in financial analysis and ability to communicate financial concepts and models, including their impact on academic operations;
• Must possess decision-making skills to assess situations and make informative decisions in complex problem-solving situations on behalf of the assigned departments within the Faculty . Conflict resolutions and negotiation skills are critical;
• Understand and apply General Business principles and Generally Accepted Accounting Principles (GAAP);
• Experience in developing and managing complex budgets with large organization Financial Accounting/Budget/Human Resources and Student Information Systems;
• Strong communication skills, both oral and written, including the ongoing requirements to make recommendations and prepare reports;
• Strong relationship building skills to deal with all levels of College operations;
• Ability to interpret/apply business policies procedures and systems;
• Strong analytical and coordination skills;
• Project ManagementsSkills;
• Experience with large organization financial, budget, HR and accounting systems;
• Ability to understand and apply internal control standards for efficiency and effectiveness;
• Excellent interpersonal skills to deal with all levels of College operations on a daily basis.