Altec Industries, Inc. Looking for HR Administrative Associate Sr at Milton, ON Full Time

PURPOSE OF POSITION:
Provides administrative support within the Human Resources department, such as support for recruitment and employment, associate records, benefits administration, payroll and training a majority of work time; may also serve as receptionist for an Altec facility.

MAJOR RESPONSIBILITIES:

• Conducts reference or background checks on job applicants
• Contacts job applicants to inform them of the status of their applications
• Maintains and updates human resources documents, such as organizational charts, associate handbooks or directories, or performance evaluation forms
• Serves as the receptionist answering and fielding calls throughout the Altec location
• Greets, directs and registers all visitors, ensuring that each visitor is signed in and given a visitor badge prior to being allowed access to the building
• Answers questions via phone and from visitors regarding Altec
• Prepares or maintains employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
• Assists in preparing and maintaining associate records and handbooks
• Assists in ensuring company compliance with federal and state laws, including reporting requirements
• May gather data and cost analyses in support of the HR Function
• Coordinates administrative aspects of training programs
• Researches and prepares reports for management use in support of the HR Function
• May research associate benefit and health and safety practices for changes or modifications to existing policies
• Schedules and coordinates company sponsored on-site and off-site events
• Compiles associate time, production, and payroll data from time sheets and other records
• Computes wages and deductions, and enters data into computer; Distributes badge and Kronos time cards
• Coordinates special programs, such as United Way campaigns, involving payroll deductions.
• Provides administrative support to HR team and or other management
• Serves as a confidential point of contact for associates to communicate and seek clarification on issues or dilemmas, or report irregularities
• All other duties as assigned

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• High School Diploma or GED required
• Two years applicable experience required
• Bachelor’s Degree may be considered in lieu of experience
• Excellent computer skills required; Prefer Microsoft Office, PeopleSoft, Oracle, and/or Kronos experience

FINANCIAL BUDGETING, CAPITAL, AND/OR MANPOWER RESPONSIBILITIES:

• Reviewing HR function; Invoices for accuracy and management approval

OTHER POSITION SPECIFICATIONS:

• Demonstrated record of responsibility
• Extremely detail oriented
• Customer Service Oriented
• Motivated, goal oriented and persistent
• Maintain Company confidentiality
• Must handle stress and deadlines well
• Participate in Continuous Improvement Initiatives
• Travel 0-25%

Responsibility for Safety:

• Safety In everything we do

Responsibility to Prevent Errors:

• Ensures appropriate reviews have been performed as needed for high quality

Mental Alertness:

• Continuous attention to all job functions ensuring quality products

Communication with Others:

• Requires outside and inside contacts to carry out company policy and programs; Improper handling will have considerable effect on operational results; Must often deal with matters requiring explanation, persuasion and obtaining of approvals