They are a national, non-profit organization dedicated to improving the quality of Jewish life and supporting advocacy for Jewish and pro-Israel communities across Canada.
You are adaptable and mature with excellent judgment?
You are known for your exceptional organizational and communication skills, autonomy and attention to detail? Join the team!
Your role will be to provide administrative and technical support to the Executive Vice President, the Quebec Vice President and the Montreal-based staff.
You will play a key liaison role between staff, property management, IT, accounting and community partners.
The position is permanent, full-time. The schedule is from 8:30am to 5:00pm Monday to Thursday and from 8:30am to 2:30pm on Fridays.
Partial remote work is possible.
Responsibilities:
– Provide support to Vice Presidents by compiling and organizing documents, reports and lists.
– Manage and maintain executive appointment calendars.
– Manage the office: greetings, answering phone calls, ordering office supplies, shipping, petty cash management, maintenance of storage room, photocopier…
– Organize all aspects of conference calls, on-site and off-site meetings, and special events.
– Manage flight (via internal manager) and hotel reservations for all staff.
– Prepare minutes, correspondence, reports, slide presentations and other information.
– Prepare and distribute communication and information products.
– Liaise with the accounting department on behalf of team members (invoices, check requests, etc.).
– Conduct online research as needed.
– Follow up on tasks and actions taken by teams.
– Resolve basic technical issues (printers, phones, computers).
Profile required:
– Excellent French spoken and written.
– Proficient with spoken and written English.
– Organized, autonomous, dynamic and multi-tasker.
– Great attention to detail.
– Curiosity and willingness to learn.
– Comfortable with computer software (MS Office 365).
– Ability to work in a fast-paced, pressured environment.
– Occasional availability outside of normal working hours.
– Knowledge of the Montreal Jewish community is an important asset.
This position offers a competitive salary and benefits package.
Don’t wait any longer! Send us your resume immediately!
As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.
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