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With offices in Montreal, this company is responsible for offering financial products and services to a large Quebec community. In order to support its development, it is looking for an administrative assistant/ receptionist.
The main responsibilities of the position are:
• Greet visitors at reception and direct them to the right people;
• Receive incoming calls, screen them and direct them to the right people;
• Keep the main reception clean and tidy;
• Receive, sort and distribute mail;
• Organize mail or parcel shipments that require specialized delivery firms;
• From letter templates, complete information, merge files, send letters and follow up as required;
• Ensure relations with the building manager in Montreal;
• Communicate with service providers for office devices, telephony, access cards, alarm systems, keys, parking and other equipment;
• Manage a petty cash for small purchases;
• Purchase office supplies from accredited suppliers;
• Organize various documents according to the guidelines received. Manage the stationery and filing room;
• Collaborate with the administrative officer in the execution of ad hoc tasks;
• Perform other related duties.
You are the person we are looking for if you meet the following criteria:
• High school diploma;
• Minimum experience of 2 to 3 years in customer service (reception of visitors/ customers);
• Fluency in spoken and written French and good knowledge of spoken English;
• Communication skills, both oral and written;
• Autonomy, resourcefulness and ability to work in a team;
• Knowledge of financial services would be an asset.
Are you looking for a great company where you can perfect your experience? Do not hesitate to send us your application!
As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.
