APEX Active Entertainment Group Looking for Office Manager/Bookkeeper at Regina, SK Full Time

Title: Bookkeeper/Office Administrator

Reports to: Luke Shaheen, Managing Partner

Location: Regina – Head Office

Measures of Success

• Closed month in 10 days or less.
• Highly organized and efficient use of information.
• Company is represented competently and professionally.

Overview:

The Office Administrator will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings (GST, WCB, T4, installments), and general office assistance as required. This role is key support to the Managing Partners in all front office functions and is the secondary point of customer contact; providing ongoing customer service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.

This position is responsible for administrative assistance across all APEX Active Entertainment Group companies. Working from the Regina Head Office, this dynamic role will be a critical link between each operating location and the managing partners.

Ideal candidates will naturally align with the Apex mission of Inspiring Active Entertainment.

Roles:

Bookkeeping and Finance:

• A/P
• Code and key accounts payable for, and process timely payments by cheque, online and credit card.
• Key and verify invoices using appropriate information and coding by division and cost code.
• Work with purchasing to enter all PO driven invoices.
• Balance statements from vendors.
• Refine vendor relationships, negotiate payment terms to our benefit.
• Investigate all discrepancies with invoice totals and work with the company to clean up accounts.
• A/R
• Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
• Process payments received by cheque, credit card, e-transfer, wire and cash.
• Customer invoicing as required for service divisions.
• Banking
• Monthly bank / visa reconciliation and analysis of accounts and variances.
• Reconcile Cash Till on a weekly basis.
• Deposit cheques as posted to A/R.
• Complete physical bank deposits as required.
• Bookkeeping
• Track employee purchases – ensure appropriate use of company credit cards.
• Work with and support Leadership Team to ensure all expenses are tracked and costs reduced
• Prepare monthly financial reports and correspondence for internal or external review
• Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.
• File and sort documents (paper and electronically, creating consolidated reports when necessary)
• Various accounting, journal entries, and inventory adjustments.
• Set up and disposal of assets, maintain depreciation schedule.
• Payroll
• Responsible to download time clock entries, correct or address any payroll changes on weekly basis.
• Create paycheques, email paystubs, input on-line banking and advise when submitted for approval.
• Monitor payroll on a weekly basis for any payroll deductions etc
• Prepare payroll & government returns and remittances and payments including GST, PD7A, PST, WSIB, Corp. Tax,
• Health and Safety and Human Resources
• Human Resources include processing T4s, ROEs.
• Manage employee benefit plan.
• Maintain vacation, sick leave and attendance records.
• Maintain list of employees.

Office Organization and Administration

• New employee orientation – review all new hire paperwork with new hires, distribute employee handbook and policies to remote offices.
• Assist remote offices in placing job ads.
• Receive ‘admin’ emails, preparing reports and photocopy.
• Enter new customer information into QuickBooks.
• Maintain purchasing and stock of all office supplies.
• Responsible for filing all documents, invoices, ownerships, employee information, etc, daily.
• Ensures that customer contracts and files for A/R, A/P, Banking, Machinery, Vehicles, taxes, etc. are maintained in good order.
• Assist with organization of Company special events – BBQ’s, Quarterly Parties, client parties.
• All other duties/responsibilities as required, assisting co-workers and owners as required.
• Comply with all company policies/procedures and safety requirements

Customer Service

• Greet and communicate with customers over the phone, by email and in person.
• Gather complete lead information from potential customers and enter in Asana.
• Send out introduction email to potential customers.

Skills and Technical Requirements:

Technical Skills

Personal

– Advanced Microsoft Office

– Google G-Suite (Gmail, Docs, Drive, Sheets)

– Strong in math and accounting (QuickBooks)

– Asana

– Excellent Verbal Communication Skills

– Team Player

– Highly Organized

– Independent

Minimum Qualifications and Educational Requirements

• Bachelor’s Degree or Business Administration Diploma preferred.
• Min 2-3 years bookkeeping experience.
• Min 1-2 years office admin experience.

This position will be full time, 09:00am – 17:00pm, Monday – Friday, from our Regina Head Office.

The pay rate will be between $50,000-$60,000 per year, plus health and dental benefits, as well as group insurance coverage.

Job Type: Full-time

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Regina, SK: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

• Driving Licence (required)

Work Location: One location

Application deadline: 2023-01-31
Expected start date: 2023-02-01