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Apollo Health & Beauty Care (Apollo) is a premium developer of private label and control label health & beauty care products and leverages unique expertise and experience in developing national brand-equivalent products designed to compete equivalently with the most popular national brands. The largest private label and control label personal care manufacturer in Canada, Apollo has formidable penetration and distribution in the North American marketplace and also services customers throughout Central and South Asia, Mexico, Europe and Asia. Building on our core values of Excellence and Commitment, Apollo has established itself as a market leader that attracts the industry’s top talent. We are currently searching for an HR and Administrative Assistant (Fixed Term Contract) POSITION SCOPE: The Human Resources and Administrative Assistant is responsible for coordinating and conducting administrative duties for the Human Resources Department and Vice President of Operations.
RESPONSIBILITIES & DUTIES:
- Act as a point of contact for the manpower agencies to build relationships, trust, and accountability by proactively communicating and creating regular touchpoints
- Providing timesheet reports and managing report with temporary staffing agency
- Daily schedules for temporary staffing
- Work alongside the Manufacturing Operations team to proactively support their day-to-day needs
- Monitor the email inbox and calendar of the VP of Operations to ensure timely communications, responses and assignment of tasks
- Prepare, draft, edit and format letters, reports, presentations, spreadsheets, and other correspondence using Microsoft Applications Suite
- Preparation and maintenance of documentation, presentations and best practice guidelines
- Handle outgoing correspondence or respond to client requests via e-mail or letter
- Preparing agendas and materials for meetings
- Co-ordinates daily and weekly task and project updates for the VP of Operations
- Employee record keeping and file maintenance
- Back-up for reception
- Assist the HR team in a variety of weekly, monthly, and ad hoc tasks
JOB SPECIFICATIONS:
KNOWLEDGE/EDUCATION/EXPERIENCE: 1-3 years’ experience in a corporate environment required; post-secondary education preferred
INTERPERSONAL SKILLS/CONTACTS: access to confidential or sensitive information; some internal interactions and/or some minor external interactions; purpose of internal/external contacts is not related to complex matters; no selling, negotiating, consulting, teaching/instructing, or advising; standard level of written and verbal communication skills required for successful job performance
PROBLEM SOLVING/JUDGMENT: position is closely monitored and decisions follow prescribed guidelines; some minor analysis required; generally does not make recommendations or referrals; responsible for solving simple problems
MENTAL EFFORT: requires some levels of concentration and/or attentiveness; occasional duration and/or intensity of efforts; requires some amounts of thinking, watching, listening, verifying, checking numbers, creating or designing
PHYSICAL EFFORT: occasional duration or intensity of physical effort; some occasional energy required in terms of standing, walking, lifting, keyboarding, pushing, pulling, sitting, packing, assembling, bending or twisting; includes some fine or coarse movements
MATERIAL RESOURCES: some level of consequence and costs associated with errors as related to losses of time, money, or property; some responsibility for machinery, work aids, equipment, materials, properties, products, stock, inventory or tools
INFORMATION RESOURCES: some level of consequence and costs associated with errors as related to losses of time, money or property; some responsibility for information and or services; limited or no access to confidential, sensitive or proprietary information
PEOPLE/POLICIES/PRACTICES: no responsibility for people, policies or practices in terms of assigning work, development, evaluation, supervision, health and safety, performance, scheduling of work, training, coaching, or well being
FINANCIAL RESOURCES: no responsibility for financial data, money or financial transactions, financial records, expenditures, acquisition, financial analysis or risk management; has occasional or some opportunity to cause a negative impact to the organization or cause a serious consequence as a result of an error
ENVIRONMENT: works in an office environment no exposure to dirt, dust, grease, oil, or temperature extremes; occasionally may face multiple demands or distractions; has limited or no exposure to poor ventilation or noise
HAZARDS: limited or no exposure to chemicals, fumes or smoke; has little or unlikely potential of injury, harm, illness or infectious disease; has little to or limited exposure to machinery or equipment; does not require travel
“APOLLO Health & Beauty Care will ensure accommodations are available in consultation with candidates during all stages of the recruitment process”
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined on this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.
We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.
