Apollo Health and Beauty Care Looking for Project Coordinator at North York, Ontario, Canada Full Time

POSITION SCOPE:

The Project Coordinator is responsible for ensuring that product launches and transitions are flawless through process mapping and implementation to identify risks and eliminate challenges between formulating, marketing and production to ensure successful launches against set milestones, timelines and budgets.

RESPONSIBILITIES & DUTIES:

• Coordinate launches and transitions while effectively collaborating with the Sales team to ensure they are prepared to rebid on current business or bid on new potential business
• Set directives and coordinate with internal staff to ensure necessary functions of the product life cycle are implemented to customer satisfaction
• Monitor the phases of new projects – from receiving the order to pre-development, first runs, art work, sample status, shipments to the sales team – so as to ensure all key stakeholders involved are aware of status in real-time
• Prepare, modify and develop portfolios for each new project including performing risk assessments for each phase in the process
• Determine and communicate project milestones with key stakeholders, holding stakeholders accountable for achieving results
• Work with R&D and Sales Teams to identify and position Apollo products based on end-use performance of products in various applications through comparative analysis and testing
• Utilize strong verbal and written communication skills to prepare and deliver presentations to customers as well as in the development of technical and marketing literature
• Review the data required for label creation for regulatory and formulation validity and compliance
• Develop project timelines for all new product lunches and packaging conversions
• Maintain regular and timely communication amongst cross-functional teams and quickly resolve issues throughout the development process in order to manage and achieve aggressive product launch timelines
• Thoroughly understand customer product and process requirements and work with appropriate Apollo members to ensure vendors comply with communicated customer and compliance requirements and that paperwork, samples and results are received in a timely manner
• Monitor the quality aspects of product launches and be in direct and regular contact with the QA/QC/IQC Team to ensure launch products are produced to the highest standards and risks are mitigated
• Work with the Warehouse team as needed to coordinate QA inspections and audits, measurements and quarantine measures

JOB SPECIFICATIONS:

KNOWLEDGE/EDUCATION/EXPERIENCE: : 1-3 years’ previous experience required from a similar or related industry; post-secondary education in a related-field required; high proficiency/advanced proficiency with MS tools (including Office and Project) and ERP systems; project management certification preferred

INTERPERSONAL SKILLS/CONTACTS: : regular access to confidential or sensitive information; frequent internal interactions and/or regular to frequent external interactions; purpose of internal/external contacts regularly related to complex matters; regular selling, negotiating, consulting, teaching/instructing, or advising; above average level of written and verbal communication skills required for successful job performance

PROBLEM SOLVING/JUDGMENT: position is has some autonomy in terms of level of monitoring and decisions usually do not follow prescribed guidelines; regular analysis required; regularly makes recommendations or referrals; responsible for solving moderate problems

PHYSICAL EFFORT: occasional duration or intensity of physical effort; some moderate energy required in terms of standing, walking, lifting, keyboarding, pushing, pulling, sitting, packing, assembling, bending or twisting; includes moderate fine or coarse movements

MATERIAL RESOURCES: moderate to high level of consequence and costs associated with errors as related to losses of time, money, or property; moderate responsibility for machinery, work aids, equipment, materials, properties, products, stock, inventory or tools

INFORMATION RESOURCES: : moderate to high level of consequence and costs associated with errors as related to losses of time, money or property; moderate to high responsibility for information and or services; regular access to confidential, sensitive or proprietary information

PEOPLE/POLICIES/PRACTICES: no responsibility for people, policies or practices in terms of assigning work, development, evaluation, supervision, health and safety, performance, scheduling of work, training, coaching, or well-being; may occasionally demonstrate work practices to others

FINANCIAL RESOURCES: occasional to regular responsibility for financial data, money or financial transactions, financial records, expenditures, acquisition, financial analysis or risk management; has moderate to high opportunity to cause a negative impact to the organization or cause a serious consequence as a result of an error

ENVIRONMENT: works in an environment with occasional or some exposure to dirt, dust, grease, oil, or temperature extremes; may frequently face multiple demands or distractions; has limited or no exposure to poor ventilation and noise.

HAZARDS:: limited or no exposure to chemicals, fumes or smoke; has little or unlikely potential of injury, harm, illness or infectious disease; has limited or some exposure to machinery or equipment; may require occasional local travel

“APOLLO Health & Beauty Care will ensure accommodations are available in consultation with candidates during all stages of the recruitment process”

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined on this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.

We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.