Arca Looking for People Operations Generalist at Vancouver, BC Full Time

At Arca, we pull carbon dioxide from the air and store it permanently as rock. To do this at scale, we partner with the minerals industry to implement our technology at mines. These are the same mines that are producing the minerals (nickel, for example) necessary for the transition to a clean energy future. Arca’s founders are leaders in the field of carbon capture in mine tailings with more than 20 years of experience in innovation and research.

We believe that by working with nature, not against it, we can achieve carbon dioxide removal on the scale needed to secure thriving and abundant life on Earth for generations to come. If that resonates, we want to hear from you. We’re building a team of sharp, mission-driven, and collaborative individuals who take pride in using their skills to contribute to a sustainable future.

About the Role

Reporting to the Head of Operations, the successful candidate will perform daily people and operations functions such as onboarding, scheduling, employee inquiries, managing and enforcing SOPs, and recruitment support as needed. The ideal candidate will possess a solid foundation of Human Resources best-practices as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations.

Key Responsibilities

HR/PEOPLE OPERATIONS:

• Executing onboarding process for new employees
• Assisting the organization’s HR functions by keeping employee contracts and records up to date
• Ensuring SR&ED documentation and reports are updated regularly and maintained for monthly submission
• Collecting, organizing and processing documentation for international employee work permits
• Acting as a liaison with Academic institutions and organizations for Mitacs fellowships, co-ops, and grants management etc.
• Gathering internal feedback and address complaints and concerns
• Ensuring health and safety programs are up to date
• Managing internal communications (meetings, holidays, responsibilities, etc.)
• Maintain timekeeping records for staff and records of personnel-related data
• Liaise with other departments or functions (payroll, operations, PT, OT, Sites etc.)
• Assist in ad-hoc HR projects and support other functions as required
• Coordinate internal employee experience and staff education programs and events

RECRUITMENT:

Support the full cycle recruitment/hiring process:

• Understand and keep informed on best practice candidate sourcing and recruitment strategies, trends and technology
• Measure, track and report on recruitment performance, including hiring manager and new hire satisfaction
• Ensure operational efficiencies by leveraging ATS recruitment technology
• Update and maintain job postings and talent pipeline
• Identify, source, and screen candidates for open and proactive hiring positions
• Continuously improving recruitment processes and protocols
• Coordinate and conduct phone screens and interviews with candidates of varying seniority
• Follow up and communicate in a timely manner with candidates throughout the recruitment process
• Ensure a high quality candidate experience throughout the recruitment process
• Research and recommend new sourcing tools and techniques
• Measure source of hire and time-to-fill for each role

ADMINISTRATION:

• Reviewing legal documents such as NDAs and customer contracts with the support of our lawyers
• Keeping corporate documents up to date and ensuring policies, procedures and reporting are in compliance with regulating bodies
• Managing office budgets and processing invoices
• Implementing and maintaining company processes and administrative systems
• Preparing and coordinating correspondence and inquiries from team members and external advisors
• Ensuring company equipment inventory is tracked and maintained
• Maintaining and managing Google Drive and IT accounts
• Coordinating travel arrangements including booking transportation and accommodation

Requirements of the role

Education and Experience:

• Post-secondary education in Business Administration or a relevant field
• 3+ years experience in a Human Resources generalist role

Knowledge and Abilities:

• Adaptable and enjoy working in a fast growing startup environment
• Solid knowledge of human resources processes and best practices
• Ability to take initiative, anticipate potential challenges and take appropriate action.
• Ability to communicate effectively both verbally and in writing
• Proficiency in the application of office software programs
• Ability to handle data with confidentiality
• Good organizational and time management skills
• Solid operations and administrative abilities with great attention to detail
• Self-driven and enjoys working in a collaborative environment

Nice-to-haves

• Previous experience using BambooHR
• Passionate about climate change and making a positive impact

We’re looking for individuals who…

• Are optimistic we can make an impact in the fight against climate change
• Say yes before no when confronted with ideas and situations that challenge their ideas of what’s possible
• Thrive in a collaborative and fast-paced working environment

What we offer at Arca

• A competitive salary
• Generous holidays
• Flexible working policy
• Flex Fridays
• Stock options
• A fun and diverse environment focused on making the biggest impact possible on climate change