Description:
Aston Carter’s client in Langely is looking to add a Receptionist/Admin Assistant to their team for a 2-month contract. Responsible for providing secretarial, clerical, and administrative support to all brands to ensure organizational effectiveness and efficiency. To project a professional and courteous impression to our guests and facilitate the transfer of phone calls, personal inquiries, information, and mail to the appropriate individuals and departments in the facility in a timely and professional manner.
This role will also require moving office supplies as the reception area is currently being re-decorated. No heavy lifting required.
Day to day:
● Answer incoming telephone calls and determine the purpose of the call to then forward to the appropriate personnel.
● Check voicemail, email and fax messages daily and inform or forward to the appropriate staff members.
● Welcome on-site visitors, determine the nature of business and announce visitors to appropriate personnel.
● Receive, sort and route mail in and out of the office in a timely manner.
● Order and maintain office supplies and PPE within budgeted allotment for the department.
● Maintain a relationship and oversee inventory with the various office vendors.
● Maintain a safe and clean reception area, board rooms, lunch rooms, and warehouse space by complying with office
operations and procedures.
● Assist with obtaining and providing Certificate of Insurances to various third party vendors.
● Maintain, update, and provide to appropriate personnel the Business Licences.
● Maintain the FOB Key system and ensure that all appropriate personnel have assigned access.
● Update to assure accuracy of the Universal Group Organization Charts.
● Prepare Confirmation of Employment Letters for all employees.
● Assist all departments with catered meetings and outings.
● Assists all departments as needed.
Nice to Have:
• Industry: Construction
• Google Workspace experience (Gmail, Sheets, Docs)
À propos d’Aston Carter:
Veuillez noter : Des fraudeurs essaient de se faire passer pour des employés d’Aston Carter. Nous n’utiliserons jamais des services gratuits comme Gmail, Telegram ou WhatsApp pour communiquer avec vous et nouse ne vous demanderons jamais d’argent.
Aston Carter, une division d’Aerotek, est un fournisseur d’envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d’Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s’engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu “best of staffing” par nos clients et le talent que nous recrutons, Aston Carter s’engage à livrer un service hors pair a tous nos partenaires d’affaire.
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We’ll never contact you via Gmail, Telegram, or WhatsApp and we’ll never solicit money from you.
Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers’ unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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