Binbrook Ag Society Looking for Office Administrator at Binbrook, ON Full Time

We are seeking individuals who define; Hospitable, Accountable, Professional

to facilitate a team of dedicated volunteers, with a history spanning more than 168 years.

The ideal candidate, is seeking a flexible and local part time role, perhaps to compliment a family home schedule.

There may be limited evening and weekend work needed, and increased hours ahead of major annual events, such as our annual fall fair.

www.BinbrookAgSociety.org

• Support volunteers in their work (facilitate)
• Be an accessible and hositable professional public face to all
• Keep finances (in and out, timely, records, transparency, accuracy, understanding)
• Support volunteer activities/projects

Reporting to: BAS Executive

POSITION SUMMARY: The Office Administrator position is responsible for providing key, and ocasionally finance focused, administrative support in a professional and confidential manner to the President, Executive, and the Board of Directors of the Binbrook Agricultural Society (BAS) in the day-to-day management of the office.

PRIMARY RESPONSIBILITIES:

Provides administrative, finance focused, support to the President, Executive, and the Board of Directors as required:

• Prepare financial reports and distribute for Board meetings as needed.
• Attend monthly Board meeting to present, discuss and follow-up on financial reporting and take minutes.
• Attend other current committee meetings, as needed, to provide information and follow-up to the Board.
• Work with other Office Administrator and Chairpersons in support of BAS events (ie. Building access, cash floats, committee requests, ATM etc)
• Assist Finance Committee with yearly budgeting process.
• Research sponsorship opportunities, applicable grants, process applications and follow through.
• Verify invoices, make payments, input into financial system, and file receipts.
• Receive and verify deposits from various BAS events.
• Ensure processing of rental contracts and related monies are settled and reported in a timely manner.
• Act as contact person for Hall Rental inquiries and bookings. Prepare contracts, receive payments, process bond returns.
• Be available, working from BAS Office, to share in regular posted hours. Office hours may increase as Fair approaches, and may include some Saturdays to assist with our Farmer’s Market.

• Operate as part of a cross-functional team, assisting our other Office Administrator as needed.
• Coordinate Adult & Student Volunteers through projects of the Society

HEALTH & SAFETY RESPONSIBILITIES:

Take all reasonable and necessary precautions to ensure the health and safety of all members of BAS. Participate in safety orientation/training as needed. Perform duties in a safe and productive manner.

QUALIFICATIONS:

Education: Degree or Diploma in Accounting, or Administration, or equivalent experience

Work Experience: 3-5 years of accounting/administration experience

Knowledge and Skills:

• Attention to detail and ability to handle confidential information appropriately
• Strong computer skills with proficiency in Microsoft Office and QuickBooks Online applications
• Outstanding organization and communication skills with the ability to work collaboratively with others, develop successful relationships and resolve issues
• Ability to work under pressure, multitask and meet deadlines
• Excellent analytical skills and the ability to identify and implement process improvements
• Hospitality experience and/or event planning a definite asset.

Personal Characteristics: Positive and professional attitude.

• Able to maintain confidentiality.
• Ability to maintain a good working relationship with all BAS members, volunteers, the general public, and to use good judgement in recognizing scope of authority.
• Able and willing to learn, adapt to new technologies, flexible when situations change

WORKING RELATIONSHIPS:

This position works frequently with internal and external contacts.

Internal Contacts:

• Executive Team
• Board of Directors
• BAS Chairpersons and Volunteers

External contacts: City, Fire, Police, other government departments as needed Various Agricultural Societies, Ontario Association of Agricultural Societies (OAAS) Vendors, fair exhibitors, general public inquiries

Job Type: Part-time

Salary: $17.00-$20.00 per hour

Schedule:

• Monday to Friday
• Weekend availability

Expected start date: 2022-03-01