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ELEMENTARY SCHOOL SECRETARY
Full-Time (35 Hours Per Week) -10 Month position (1.0 FTE)
Start Date: January 8, 2024; End Date: Permanent
The Elementary School Secretary works under the general direction of the School Principal and is responsible for performing required clerical duties. In addition to these duties, the Elementary School Secretary prepares various reports for the Board, maintains student records and contributes to the efficient functioning of the school and the welfare of the students.
Qualifications
Successful completion of one-year post-secondary secretarial studies program plus a minimum of two years of related job experience, or equivalent;
Good working knowledge of a computerized environment utilizing word processing, spread sheets, student information system, accounting, desktop publishing, internet, and e-mail, as well as scanners and other office equipment;
Demonstrated ability to work in a fast-paced elementary school environment with good time management skills and the ability to prioritize tasks;
Strong interpersonal communication skills with ability to function effectively with staff, students, parents, members of the public and others;
Strong written and verbal communication skills, as well as excellent telephone manners;
Ability to deal with students in a calm, compassionate and professional manner;
Ability to maintain discretion with confidential information; and
Familiar with Board policies and procedures related to elementary schools.
Duties/Responsibilities
Serve as secretary to the Principal and Vice-Principal, performing all secretarial duties including preparation of correspondence, reports and school newsletters, maintenance of files and other day-to-day activities;
Organize and provide secretarial services to the school under the direction of the Principal, including answering the telephone and directing calls, greeting visitors, placing phone calls and distributing in-coming correspondence, faxes, and e-mails;
Assist in the maintenance of school records/activities including maintenance of enrolment records, OSR’s, family records, daily attendance, school/staff schedules, class/school trips, personnel and payroll reports, accounting information, accurate banking records, statistical records/reports, petty cash and fundraising cash;
Assist and support activities dealing with students, parents and/or general public;
Prepare purchase orders for school/office supplies and tender orders for school supplies; and
Perform other related duties as assigned by the Principal.
Applications Must Include
Cover Letter; and
Resume.
Preference is given to individuals in the Casual Secretary pool for all permanent Clerical positions.
About Us
As a Catholic Learning Community, the Brant Haldimand Norfolk Catholic District School Board provides faith formation and academic excellence, which enables our graduates to live a life of love and service in Christ. The Brant Haldimand Norfolk Catholic District School Board provides a Christ-centered education to approximately 12,000 students within 28 elementary schools, 3 secondary schools and a multisite Alternative Education school and 3 administrative offices.
The Board currently employs over 1500 permanent staff and approximately 350 casual and occasional staff which includes teachers who are supported by a team of consultants, principals and administrators and non-academic staff who work to ensure the best possible facilities, supports and resources are available to our students and the system. The Board encompasses the broad geographical area of the City of Brantford and the counties of Brant, Haldimand and Norfolk. We are located approximately one hour west of Toronto, one hour east of London and one hour south of Kitchener-Waterloo.
Equity, Diversity and Inclusion Statement
The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living, learning and work environments. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the district in actualizing the Board’s Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.
Accessibility and Accommodation Statement
We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process, please email your request to [email protected] in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resource Services.
We thank all applicants for their interest, however, only those considered for an interview will be contacted.
Rick Petrella
Chair of the Board
Michael McDonald
Director of Education & Secretary
BRANT HALDIMAND NORFOLK CATHOLIC DISTRICT SCHOOL BOARD
Excellence in Learning ~ Living in Christ
322 Fairview Drive, P.O. Box 217, Brantford, ON N3T 5M8
T: 519-756-6369 E: [email protected]
www.bhncdsb.ca
