C3 Specialty Glazing Solutions Looking for Construction Administrator at Brampton, ON Full Time

Are you interested in working for a growing company? Do you have 2 or more years of experience working in construction administration? Read on!

OVERVIEW

C3 Specialty Glazing Solutions is looking for a Construction Administrator who will provide administrative and logistical support to the Project Management team on commercial and institutional retrofitting projects. You will be accountable for purchasing, accounts receivable, project, tender and office administration and other accountabilities as assigned. Working closely with our dynamic and experienced management team, you will be part of a solutions-oriented team driven to succeed.

ACCOUNTABILITIES

Purchasing

1. Identify vendors and purchase materials, equipment, and supplies.

2. Solicit competitive supplier quotes.

3. In collaboration project managers, evaluate cost and quality of goods and services.

4. Prepare and track purchase orders with established delivery schedules.

Accounts Receivable

1. In collaboration, manage accounts receivable processes, including cheque deposits.

2. Support timely monthly close and accuracy of accounting entries.

Project and Tender Administration

1. Create project start up documents: Bonds, Certificate of insurance, WSIB, Form 1000, Notice of Project.

2. In collaboration with the superintendents, support the set-up of the Project Safety Board.

3. In collaboration with the project managers, complete project close out packages, warranties.

4. Maintain company subcontractor database; points of contact, universal sub-contractor contracts, safety manuals, pre-qualifications forms; and up to date insurance documents.

5. Create and maintain project contact list of C3 employees.

6. In collaboration with the estimator, manage administration of tender process, including applying for bonds, certificate of insurance and WSIB.

Office Administration

1. Communicate with customers, employees, clients and other individuals to answer questions, disseminate or explain information and address requests.

2. Maintain correspondence, records, filing, inventory, mailing and database systems.

3. In collaboration with corporate office, process short-term and long-term disability forms and send to benefit provider for processing.

Business Expenses and Travel Logbooks

1. Maintain company vehicle, mileage, and travel logbooks.

2. Review and reconcile business expense reports and employee gas receipts in accordance with company policy.

Health and Safety

1. Schedule Health and Safety meetings and training events.

2. Document minutes of Health and Safety meetings.

3. Maintain up to date employee Health and Safety records and schedule training to ensure health and safety compliance.

QUALIFICATIONS

Education

You have a College Diploma in Office Administration or Construction Administration.

Experience

You have 2 plus years of construction administration.

You have a working knowledge of technical language used in construction.

Skills

Microsoft Office Suite – Level 3 – Intermediate to Advanced

Abilities

You have the ability to work independently with minimal supervision, manage multiple projects at the same time and relate well with managers, employees, contractors and clients.

You have the ability to maintain confidentiality and professional decorum at all times.

Working Conditions

The role is located in an office environment.

The role requires you to lift objects of up to 25 lbs., sit for extended periods of time, operate computers and other office equipment.

Competencies

1. Attention to Detail

2. Bias for Action

3. Business Acumen

4. Client/Customer Focus

5. Communication and Interpersonal Savvy

6. Problem Solving

7. Time Management

WHAT WE OFFER

1. Competitive Wages

2. Benefits – Medical, Dental and Disability

3. Health and Safety Education

4. On the Job Training

5. Opportunities for growth and advancement

6. Retirement Pension Plan (RPP)

C3 Specialty Glazing Solutions is Canada’s leading and fast-growing curtain wall retrofit company. Our differentiator in the market is based on our predominant focus on retrofit work, with each project varying significantly in its construction practices, it allows our team to have more variety in their work while learning new skills.

Successful applicants who meet the minimum qualifications and are selected to move forward in the selection process will participate in an interview and testing process as part of our overall C3SGS talent management process.

C3 Specialty Glazing Solutions is committed to creating a diverse environment. All qualified applicants will receive consideration of employment.

For more information about C3SGS visit our company website

Job Type: Full-time

Salary: $55,000.00-$60,000.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Commission pay

Ability to commute/relocate:

• Brampton, ON: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Construction: 2 years (preferred)
• Administration: 2 years (preferred)

Language:

• English (required)

Work Location: One location