Cadillac Fairview Looking for Facility Services Administrator at Toronto, Ontario, Canada Full Time

Responsible for coordinating the day-to-day activities in Facility Services, Purchasing, Invoicing and Mail Services for corporate Head Office for Cadillac Fairview, located at 20 Queen Street West.

What you will deliver:

• Responsible for the receiving, sorting, routing, controlling and distributing of mail services and courier.
• Ensure that all supplies stock levels are maintained and charged back to the appropriate departments. Ensure that appliances and coffee machines are maintained on a regular basis.
• Coding invoices as per annual budget, and following up on all A/P queries initiated by requisitions form all suppliers, properties and head office. Review and allocates invoices to the various departments;
• Respond to employees related requests, identify problems, recommend any improvements to facilities, systems and procedures, which will maintain or enhance services.
• Organize services with maintenance staff and third party as assigned to ensure areas of concerns are addressed promptly and thoroughly.
• Ensure a high level of service to all departments, and responding appropriately to emergencies or urgent issues as they arise.
• Maintain working relationships with vendors for acquisitions and services, procurement and contractual obligations.
• Organize, maintain and track all purchasing agreements and related documents.
• Coordinate the daily operation of all facilities activities with an emphasis on customer satisfaction. Performs ad-hoc functions as assigned by Supervisor, Facility Services.
• Prepares annual mail services budget by forecasting equipment purchase and repair, labor costs and projected postage required; monitors projects and operations in regard to progress and cost.
• Seeks ways to reduce costs; implements cost savings programs and procedures to increase efficiency.
• Provides support with the restocking of kitchens and lounge areas, and office supplies.
• Occasional reception coverage may be required.
• Participates in facility coordination services for activities and events throughout the office.

What your strengths are:

• Strong knowledge of facilities services and purchasing environment
• Knowledge of budgetary procedures and cost analysis
• Knowledge of computer operations as it relates to mail services
• Good communication, interpersonal, and organizational skills are required
• Ability to multi-task, and attention to detail and accuracy
• Ability to work with minimal supervision and as a member of a team

What you need to succeed:

• College Graduate
• Minimum 3 years experience in a facilities services and purchasing and invoicing.
• Fundamental understanding of accounting principals
• Fundamental understanding of Contract Administration
• Proficient computer skills including experience Word, Excel, and PowerPoint

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?

• Aim Higher – we strive to exceed expectations
• Own Your Expertise – we empower ourselves and each other
• Collaborate Effectively – we bring the right people together to get the right results
• Engage with Empathy – we objectively consider the needs of others
• Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We’re ready to meet you there – are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.