Canadian Tire Corporation Looking for Legal, Risk & Compliance Administrative Assistant at Oakville, Ontario, Canada Full Time

The Legal, Risk & Compliance Executive Assistant will provide administrative and organizational support to the Legal, Risk & Compliance departments and specifically, to the General Counsel and Corporate Secretary and Chief Risk Officer at CTB.

• Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively
• Support the contract management process and Board and Committee meetings as required
• Process legal documents and ensure proper documentation and file management
• Assist with various corporate secretarial matters such as regulatory filings, annual returns and security filings, new director orientation, Responsible Persons and Related Party compliance, provincial Business Name renewals, extra provincial registrations, restricted insurance agents licenses, etc.
• Assist with various risk management and compliance administrative duties, such as assistance with risk and compliance documents, risk issues tracking and reporting.
• Act as the key point of contact for several external professional firms and government offices, providing reliable and timely resolution to inquiries and/or redirect as needed
• Assist with team budgets including processing invoices, tracking to budget, preparing monthly legal accruals and proactively bringing forecasted variances to the attention of management
• Onboard new employees
• Plan and co-ordinate team events and department meetings
• Other related duties as required

What You Bring

• Strong administrative background, with a high degree of professionalism
• 3-5 years of administrative experience preferred
• The ability to take initiative, meet deadlines and work independently
• Excellent oral and written communication
• Strong focus on accuracy and a high attention to detail
• Superior time management skills to balance multiple assignments from across the legal and risk teams

Hybrid

At Canadian Tire we value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

About Us

At Canadian Tire Services Limited/Canadian Tire Bank, it is our mandate to continue to create innovative and rewarding financial solutions for our customers. Our growing suite of products and services showcase the dynamic contributions from our employees and our success is driven by a strong vision, loyal customers, and our ability to build teams that reflect the diverse customers and communities in which we live and work. Join us, where there’s a place for you here.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better. .

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.