Canadian Wildlife Federation / Fédération canadienne de la faune Looking for Registrar at Ottawa, Ontario, Canada Full Time

As one of Canada’s largest not for profit leaders in wildlife conservation, research, and advocacy, we are seeking to fill the following position…

Registrar

Location: Preference given to candidates in Ottawa, ON.

Fixed term until March 31, 2024

Reports to: Intake Supervisor

Who we are:

The Canadian Wildlife Federation (CWF) is a national not-for-profit charitable organization dedicated to ensuring an appreciation of our natural world and a lasting legacy of healthy wildlife and habitat. By spreading knowledge of human impacts on the environment, developing and delivering educational programs, conducting research, promoting the sustainable use of natural resources, and advocating for effective wildlife policy and regulation, CWF strives for a future in which Canada’s wildlife is conserved for generations to come.

Diversity is a fundamental part of our core values; we create every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including, but not limited to, Indigenous persons, racially visible persons, people with disabilities, 2SLGBTQ+, and women in non-traditional roles. If you require accommodations during the recruitment process, please notify HR at any time.

Position Overview:

Working as a key member of the CWF education team, the Registrar is responsible for promoting the effective delivery and expansion of Canadian Wildlife Federation (CWF) Education programming across Canada with a particular focus on registration and intake for the CSC funded programs: WILD Outside (WO), the Canadian Conservation Corps (CCC) and our newest program CCC Flex. These programs combine outdoor experience with service learning for youth ages 15–30 across Canada. The Registrar plays an important role as they work to support programs through intake of registrations, interviewing of candidates, admin tasks, database oversight, and reporting.

More details about the programs can be found on our website and social medias:

• WILD Outside:
• CCC and CCC Flex:

Qualifications/Experience:

Required:

• Relevant Diploma or Degree, or equivalent experience in either administration, education/youth work, recruitment, or computer science.
• Bilingual (English/French) written & oral.
• 2-5 years’ experience working in a similar position.
• Have experience supporting youth from ages 15-30.
• Excellent communication skills (interviewing, sharing information/expectations)
• Good writing and research skills (i.e.: granting opportunities).
• Good computer program knowledge (Microsoft suite) and data entry skills necessary. Ability to learn new programs required.
• Mental Health First Aid (Can be obtained later)
• Vulnerable Sector Check clear of convictions (Can be obtained later)

Assets:

• Experience in the outdoors, outdoor recreation, coaching, camp counselling and community service groups an asset.
• Experience in administration and organization, and sales would be an asset.
• First Aid – Standard First Aid or higher. (Can be obtained later)
• Knowledge of CWF education programs.
• An existing network within the educational/conservation community would be an asset.
• Experience using databases an asset, including data input, reporting, etc.

Core Duties:

• Respond to queries in a timely manner, answer queries in relation to registration questions or concerns.
• Manage administration of and be responsible for ensuring that all inquiries of candidates are able to register in compliance with screening requirements.
• Ensure interviews are scheduled and undertaken.
• Manage the administration of each program cohort, supporting the Youth Leadership Specialist assigned to each cohort.
• Produce monthly statistical reports for management.
• Manage individual participant files, including screening documents (such as PRC/VSS/Code of Conduct).
• Ensuring all candidate and participant information and data remains confidential.
• Assisting with the general upkeep of data in the database.
• Work with the admin assistant to make sure that certificates and packages are prepared and distributed in a timely manner.
• Actively participate in all staff team meetings.
• Tasks will be assigned to the registrar by the intake supervisor for overseeing, managing, and implementing a variety of specialized tasks.
• Other duties as assigned.

Position Profile:

• Full-time, fixed-term position with an end date of March 31, 2024. Possibility of extension dependent on funding.
• Typically working 37.5 hours per week Monday through Friday.
• Location: Preference given to candidates in Ottawa to work out of CWF’s Head Office in Kanata, where work-from-home flexibility is granted twice a week. Remote candidates outside Ottawa will be considered.
• Requires a recent Police Record Check with Vulnerable Sector Check clear of convictions (can be obtained later)
• Ability to work independently, as part of a team, and under direct supervision.
• Be able to work from the community, and home as required.
• Well organized, detail oriented, and highly professional.
• Ability to be a self-starter and use creativity to solve problems and see new opportunities.
• People-oriented, having the ability to work well with youth participants, adult volunteers, staff, parents/guardians, community and business leaders, and representatives of other organizations, while being culturally competent.
• Public speaking and the need to be well spoken and spontaneous.
• Maintain professional and appropriate boundaries with staff, program participants, parents/guardians, volunteers and partners.

Physical Demands – Moderate

Job Hazard – Moderate

Mental Stress – High

Human Relation Skills – Influential

Independent Working – Broad

Impact on End Results – Primary

Why work with us?

• We are a rapidly growing team of forward-thinking individuals who all share a common passion, the Canadian outdoors!
• Friendly and casual work environment
• Transparency between various levels of management
• We are committed to building a more diverse workforce
• Values work-life balance
• Frequent and relevant professional development opportunities related to career and personal growth.
• Free enrollment in our Employee and Family Assistance Program.
• Opportunity to expand your network of education, conservation, and program experts.

APPLICATION DEADLINE: This position will be posted until filled.

Anticipated Start Date: Early September 2023

HOW TO APPLY: Cover letter and resume should be submitted. Only the candidates who meet the qualifications and experience for the position and are selected for an interview will be contacted. We thank you for your interest in the Canadian Wildlife Federation.

We are committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that job applications please identify any accommodation requirements by contacting the Human Resources department when selected for an interview.

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