Position Summary:
The Land Lease Site Administrator works closely with the Community/Operations Manager and the Maintenance team for effective community operations to ensure the performance goals for the community are met. The Land Lease Administrator assists the Community/Operations Manager in handling all daily property management requirements such as collecting receivables, coordinating with contractors and addressing any homeowner inquiries or concerns.
Responsibilities:
General/Office
Assist in operating the community in accordance with CAPREIT Community Standards to establish and maintain the community rules and regulations
Utilize the SAP system for receiving POs, creating requisitions and recording rent payments
Deliver rent payment to the bank (where applicable)
Enter rent payments into the SAP system and reconcile and process bank deposits
Assist in taking work orders and communicating them to the maintenance team
Follow-up on outstanding requests
Work within the assigned budget
Review accounts receivable and generate weekly AR reports
Collect lot rent while ensuring to achieve and maintain a zero balance in AR
Maintain an awareness of local economic and housing market conditions
Assist in maintaining a safe working environment for all employees by following the Health and Safety Policy and reporting all accidents/incidents in accordance with company policy
Be available for “on-call” duties as assigned and follow up with any designated “on-call” personnel about incoming calls
Community Duties:
Meet and work with contractors/vendors when needed and ensure all jobs are started and completed within deadlines
Assist with inspecting common areas and all infrastructure including roads, landscaping, tree service, waste management and Community utility systems to ensure they are maintained and working effectively while eliminating any potential hazards
Assist with filing fire safety documents and inspecting all fire safety systems bi-annually or when required
Tenant Duties:
Strive for as close as possible to 100% occupancy in the community
Communicate with homeowners about leases, rent payments and deferrals, and lease termination, as well as satisfactorily resolve any complaints
Create tenant notices/letters regarding rent payments, potential lease termination/evictions, community standards and maintenance concerns including waste management, etc. for the Operations Manager’s approval and distribute them
Interview prospective tenants, represent CAPREIT in selling homes and renting lots
Responsible for completion of tenant lease process, including processing and filing of applications, bringing applications through the approval process, and creating the lease
Assist with the organization and implementation of tenant appreciation and social events, such as BBQs, Bingo nights, etc.
Qualifications:
2 years of relevant experience in similar line of work
Previous experience in residential property management a strong asset
Computer and software proficiency (primarily Microsoft Word, Excel, Outlook, Internet and SAP)
Demonstrated ability to make decisions, exercise good judgment, and maintain confidentiality
Ability to demonstrate a responsible and positive attitude
A genuine interest in customer service, helping and working with homeowners
Ability to communicate well and establish relationships with colleagues and residents
Effective and accurate communicator, written and verbal
Valid driver’s license, clean driver abstract, reliable, insured means of transportation to and between work locations may be required for some locations
System ID: 2022-12691
Employee Type: Permanent Full Time
Career Level (EN): Entry Level
Street: 100 PARKSIDE DRIVE
Job Industry (Choose up to 3 industries) (EN): Real Estate and Property Management
External Company URL: www.caprent.com
Introduction As a Package Consultant at IBM, get ready to tackle numerous mission-critical company directives. Our team takes on the...
Apply For This JobYour Opportunity: As a Clinical Nurse Educator, you will evaluate and identify learning needs, provide ongoing education, mentorship and support...
Apply For This JobPosition Title: Legal Assistant, Legal Services Status of Employment: Permanent Position Language Requirement: English, French Language Skills: English (Reading –...
Apply For This JobPosition is for IMMEDIATE hire Position is part-time. Hours will be Monday – Friday, 7:30am – 9:30am. The Academic Assistant...
Apply For This JobLocation: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PST We value collaboration,...
Apply For This JobCome work as a Rehabilitation Assistant with Vancouver Coastal Health (VCH)! Relocation Assistance may be available. Vancouver Coastal Health is...
Apply For This Job