Career Development Assignment (CDA)
The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
Please note that the incumbent must be available to work overtime as required.
If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
Job Number: J1023-0239
Job Title: Registrar Specialist
Job Type: Career Development Assignment (CDA)
Department: University Registrarial Services
Job Category: Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 01/11/2023
Closing Date (dd/mm/yyyy): 08/11/2023
Salary (with Salary Rate): 64,074.00 – 70,040.00/Year
Assignment Duration From: 01/12/2023
Assignment Duration To: 31/03/2025
Employee Group: CUPE 2424
Salary Level: 8PE
Hours Per Week: 35
Date Position Available: 01/12/2023
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties And Responsibilities
The Registrar Specialist is a multi-functional position providing clear, accurate and concise information to students, staff, faculty and outside interests. The Registrar Specialist works within a team of Registrar Specialists and under the guidance of a Team Leader for day-to-day functional and operational matters. With a minimum of supervision, the incumbent responds to client inquiries in person, by voice and electronic means, by providing clear, accurate and concise information that enables the client to resolve their issues and maintain their focus on learning. It also includes the processing of forms and information, follow-through and completion of processes to enable resolution of student issues within the team environment. The incumbent is responsible for providing authoritative advice on student academic records-related issues, policies, and regulations.
The incumbent is required to continually develop knowledge in all aspects of registrar operations and processes, policies and regulations, and become an ‘expert’ in two or more functional areas. The Registrar Specialist works in a cooperative and supportive team environment to support students, staff, faculty and outside interests. The Registrar Specialist is required to continually develop her/his areas of expertise and to share that knowledge in support of team development. The incumbent is responsible for contributing positively to the team and to the Office through recommendations of process, service and communications improvements. The incumbent takes part in renewal and re-engineering processes on a continual basis. Perform other duties that may be required.
Qualifications
The incumbent must possess the following qualifications:
Education And Experience
The above is normally acquired through the completion of:
HR Note
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Important Note Regarding Pandemic Related Operations
This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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