City of Kingston Looking for Recruitment & Selection Advisor at Kingston, ON Full Time

Opening Statement

We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members *2SLGBTQ+ communities, to apply.

Position Summary

Under the general direction of the Supervisor, Recruitment & Selection, the Recruitment & Selection Advisor is responsible for managing and delivering all facets of recruitment, from the development of recruitment plans and the selection of new hires to effective workforce planning activities. The Advisor is a strategic partner and expert resource to their portfolios of departments. This position plays a critical role in ensuring the most qualified talent is sourced and hired to meet the requirements of the City.

KEY DUTIES & RESPONSIBILITIES

Lead full cycle recruitment, selection and workforce planning processes for a designated portfolio of departments; develop effective recruitment strategies and provide coaching, guidance and formal and informal training to hiring managers on issues pertaining to the recruitment and selection processes to attract and select the best talent. Maintain confidentiality throughout the full cycle recruitment process.

Ensure the identification of appropriate qualifications, conduct position management in HRMS, enter positions into the Applicant Tracking system, facilitate the approval process, advertise job postings, advise on equitable hiring practices, screen applicants against established criteria, determine and administer bona fide testing, develop appropriate interview questions, conduct interviews, analyze recruitment results, conduct reference checks and notify candidates on requirements for prospective positions and prepare job offers to support business hiring needs and objectives.

Prepare new hires for onboarding by completing and sending employment letters, contracts, terms, and conditions of employment. Enter new hire information into HRMS, complete and submit Action Forms to Payroll. Initiate the onboarding process in collaboration with Learning & Development to ensure a positive and seamless onboarding experience for new employees joining the City.

Provide input and analysis on potential risks and recommendations regarding hiring decisions to ensure hiring processes are followed consistently and fairly by all parties.

Interpret and address labour relations issues, HRMS data, job descriptions, policies, procedures, legislation, employment law, and collective agreements to make recommendations on recruitment and retention matters i.e. turnover, and hard to fill positions, in order to provide sound consultative advice to hiring leaders across the organization.

Research and implement new programs and initiatives and/or recommend changes to existing policies, processes, and programs; to identify potential recruitment opportunities, risks and issues.

Lead and participate in HR&OD projects and initiatives to ensure best practices are in place.

Responsible for the evaluation of recruitment and selection systems, identifying gaps and recommend solutions; gather and analyze metrics to track recruitment data; remain open and adaptable to recruitment system changes/upgrades and conduct research to assist in the development of improved policies and procedures.

Other duties as assigned.

Qualifications, Competencies

3-year Diploma in Human Resources or related field

2 years of recent and relevant experience in recruitment and selection. Experience in a unionized environment would be considered an asset

Recent and relevant experience in competency-based interviewing, administration of assessments and tests and recruitment metrics would be considered an asset

Preference for strong experience working with an Applicant Tracking System (ATS) along with various social media recruitment tools

Recent and relevant experience working with collective agreements and employment legislation, including Employment Standards Act, Accessibility for Ontarians with Disabilities Act, preferred

CHRP designation would be considered an asset

Skills, Abilities, Work Demands

Must have excellent communication, negotiation and conflict resolution skills with the ability to influence others

Strong, effective customer service and interpersonal skills

Ability to work in a team environment, liaise with key stakeholders and to function effectively with minimal supervision

Advanced computer skills including MS Office

Strong time and project management skills with the ability to multi-task

Strong problem-solving skills with the ability to gather and interpret information

Strong analytical and research skills with the ability to formulate solutions to complex issues

Proficient knowledge of (related policies, legislation, Acts, initiatives etc.)

Ability to travel within the City limits to various City of Kingston facilities/departments

Required to obtain and maintain a satisfactory criminal record check at candidates’ expense

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at [email protected].

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.