Career Opportunities: SENIOR PURCHASING ANALYST (32311)
Requisition ID 32311 – Posted – Strategy & Program Mgmt – Finance, Accounting & Purchasing – L79 Full-time – Full-time
Job Description Print Preview
Job ID:32311
Job Category:Finance, Accounting & Purchasing
Division & Section:Technology Services, Office of the Chief Technology Officer
Work Location:Metro Hall 55 John St
Job Type & Duration:Permanent
Hourly Rate:39.92 – 43.71
Shift Information:Monday to Friday, 35 hours per week
Affiliation:L79 Full-time
Number of Positions Open:1
Posting Period: 19-Oct-2022 to 02-Nov-2022
Major Responsibilities:
Provides research and analysis information for purchasing and materials management functions through the development and application of reporting management tools, contract tracking and monitoring, custom database, e-business approaches, protocols for information management and analysis.
Communicates accurate and timely information for staff in various divisions.
Provides research and analytical support, advice and training for service area specific to purchasing procedures and automated systems
Collects, analyzes, evaluates and interprets information/findings to develop recommendations for improvements to existing projects, policies and services and in the development of concepts and objectives.
Conducts planning and monitoring of purchasing activities related to service areas.
Performs statistical data extraction as the procurement service lead for the service area.
Establishes systems for collecting, maintaining and analyzing information required for compliant and time effective purchases.
Develops and implements customized database capacity and provides statistical analysis related to procurement requests for divisional purchase orders, contract release orders, goods receipts and contracts.
Customizes database design and output and coordinates testing with research and development unit.
Identifies procurement plans and workflow issues and recommends changes in order to ensure efficient processing, accountability and performance quality.
Reviews all unit policies, processes, procedures and information systems. Develops and/or recommends improvements to internal business flows to meet program delivery standards. Addresses issues resulting from internal business flow needs, external communication requirements and timelines.
Tracks divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, etc. and assists in this interpretation.
Provides support and guidance to client divisions on purchasing and materials management functions.
Oversees monitoring of existing blanket contracts and co-ordinates commodity and service estimates across various divisions, and the service area..
Provides support in the development and implementation of purchasing practices for the client division(s).
Provides support with the preparation of Request for Quotations, Request for Proposals and Request of Expression of Interest for the division.
Provides input into the development and maintenance of a technical specifications library.
Reviews and makes recommendations on divisional stores.
Prepares reports to Committee and Council concerning purchasing related issues (e.g. over-expenditures, requests for sole sourcing, extensions, etc.).
Attends committees/meetings dealing with procurement matters.
Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
Maintains awareness of current trends and recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
Ensures divisional purchasing activities (e.g. blanket contracts, purchase orders etc.) are compliant with corporate policies by running and reviewing ad-hoc reports.
Leads the research of information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
Leads the research and facilitation of benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
Compiles research and prepares reports on corporate issues.
Reviews and maintains information in databases used for divisional and service area statistics on purchasing activity and policies and procedures to ensure accuracy.
Analyzes and evaluates information from the Financial Information System to compile information relating to purchasing activity, history, benchmarking, etc.
Key Qualifications:
Your application must describe your qualifications as they relate to:
Extensive experience handling large volume of technology software and hardware purchases.
Extensive experience in contract management (managing technology enterprise contracts and technology assets), vendor management and customer service experience.
Extensive experience with extracting, analysing, modelling, interpreting large volumes of data.
Extensive experience with computer software such as Microsoft Office Suite (Word, Excel, Outlook), and Micro Focus Asset Manager or ServiceNow.
Extensive experience in SAP specific to procurement related transactions and reporting.
You must also have:
Knowledge of procurement policies and procedures.
Strong research and analytical skills.
Excellent problem solving and interpersonal skills to interact with staff, clients, and vendors in an efficient and diplomatic manner, both in person and over the phone.
Strong oral and written communication skills.
Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, deal with conflicting priorities and work demands.
Ability to work overtime as required.
Ability to work effectively as a member of a team, collaboratively with others in a multidisciplinary team environment and independently, as required .
Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’sMandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’sInternalJob Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.Disability-related accommodation during theapplication processis available upon request. Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
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