Major Responsibilities:
Verifies capital invoices, prepares and processes payments in accordance with the City’s financial policies and procedures.
Monitors progress payments and performs lien searches when holdbacks payments are released
Checks, prepares, processes and inputs departmental purchase orders and requisitions into the City’s Financial system (SAP) ensuring accuracy, and coordinates with Purchasing & Materials Management Division.
Reconciles payments and resolves discrepancies with accounts, cost estimates, expenditures, reports, project histories, accounts payable, purchasing documents and SAP documents, and takes corrective action (i.e. reconcile cost expenditures and holdback payments prior to closing Purchase Orders, Contracts, etc.).
Prepares Correcting journal entries.
Prepares year-end liabilities /accruals.
Provides information in response to inquiries/complaints and exchanges information with all levels of staff, the public, and/or private companies in accordance with City’s policies, procedures or relevant Acts and regulations.
Prepares correspondence, forms, statements, statistical summaries or reports requiring the assessment and analysis of manual or computerized data.
Key Qualifications:
Your application must describe your qualifications as they relate to:
Experience with accounting procedures, practices and techniques including accounts payable, general ledger and purchasing.
Experience with finance/accounting modules of major enterprise resource planning systems (e.g. SAP) in large organizations.
Experience using Microsoft Office Suite (i.e. Word, PowerPoint and advanced Excel,).
Experience in clerical and administrative duties including preparing correspondence, and manipulating large data volumes.
You must also have:
Knowledge of applicable by laws and Federal & Provincial Sales Tax Legislation and the Construction Act.
Good written communications skills with the ability to compose correspondence and Memoranda.
Good oral and interpersonal skills with the ability to meet and deal with staff and the public in an efficient, diplomatic and courteous manner.
Ability to work independently with minimal supervision and under time constraints.
Ability to work well in a team environment. Ability to plan, prioritize and organize.
Aptitude with figures, attention to detail and ability to do arithmetic calculations accurately.
Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.
Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’s Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
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