City of Toronto Looking for PROJECT COORDINATOR TRANSIT EXPANSION OFFICE at Toronto, ON Full Time

Job Summary:
Reporting to the Director of the Transit Expansion (TEO) Office, the Project Coordinator will coordinate City activities related to transit expansion. In this role, staff will liaise and facilitate effective communication and coordination between City of Toronto divisions and Metrolinx for the implementation of the GO Expansion, SmartTrack, Rapid Transit and Subway Program. This includes working with multi-disciplinary team of internal and external stakeholders to guide planning, design and construction.

Major Responsibilities:
Develops, reviews and Implements detailed plans and recommends policies/procedures regarding program specific requirements.

Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.

Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.

Coordinates intra-divisional, inter-divisional, and inter-agency working groups and committees to continuously develop, refresh, update and sustain the GO Expansion, SmartTrack and Rapid Transit Programs coordination protocols and procedures.

Coordinates and supports research into assigned areas ensuring that such research/analysis takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.

Establishes, maintains and fosters linkages to other units throughout the City and other agencies to ensure effective partnerships within the Corporation and beyond.

Participates in negotiations and discussions for the effective solution of coordination issues

Coordinates technical studies and projects for the project.

Liaises with and coordinates technical input from divisions to define the scope of projects and develops project work plans and schedules with consultants and other city staff and external agencies.

Liaises with the public, consultants, and stakeholders across other divisions and government agencies about projects, programs and developments impacted by the transit expansion program.

Prepares requests for proposals, evaluates bids and coordinates the work of consultants.

Prepares technical and financial reports, various types of correspondence, and presentations for submission to Community and City Councils, Standing Committees, Councillors, senior staff and the general public.

Liaises with and coordinates input from other sections, divisions, departments and stakeholders in the planning, design, and construction of all forms of infrastructure that may be incorporated in the coordinated capital program.

Reviews and provides recommendations on cross-divisional projects, policies and reports.

Negotiates innovative solutions to coordination challenges involving multiple stakeholders to achieve division and corporate objectives and mandates.

Prepares and review reports for management related to confidential technical drawings, project schedules, financial and operational plans and business processes.

Key Qualifications:
Post-secondary education in Urban Planning, Civil Engineering, Project Management and Business or Public Administration or a closely related field, or an equivalent combination of education and experience.

Experience in coordinating, supporting and facilitating small or large scale projects including the definition of project purpose and objective, projective activities, milestones and deliverables, monitoring and tracking progress, and communication to stakeholders.

Experience in coordinating change management initiatives and teams and organizing complex multi-stakeholder projects to successful project completion

Experience in applying project management principles and methodologies, developing and using project and change management tools, and tracking status.

Experience in reading, interpreting, and reporting on design drawings, specifications, technical reports and correspondence.

Ability to review, interpret, develop and prepare process maps and conduct detailed and/or non-structured research or analysis with minimum supervision, within tight deadlines.

Ability to work effectively as a member of a team, collaboratively with others in a multidisciplinary environment and to work independently as required.

Ability to gain buy-in and support from managers and senior staff on new approaches, change initiatives and implementation of best practices.

Ability to exercise independent judgment and discretion in handling matters of confidential, proprietary or sensitive nature as they relate to other senior staff, public and personnel matters.

Analytical skills in managing, maintaining, assessing and reviewing data, standards and services to identify best practices and opportunities for improvements in service delivery.

Excellent written and verbal communication skills with demonstrated ability to write and present complex information to a variety of audiences including writing reports, briefing notes, fact sheets, Q&A’s facilitating working sessions and delivering presentations.

Excellent customer service focus, negotiation and interpersonal skills, and the ability to maintain effective stakeholder relationships.

Proficiency in the use of corporate applications, in particular word processing, spreadsheets and database applications.

Certified Business Analysis Professional (CBAP) or Project Management Professional (PMP) certification considered an asset.

Lived experience as a member of an Indigenous, Black and/or equity-deserving group is an asset; with a strong understanding of equity, diversity and inclusion obtained through lived experience and demonstrated through daily interactions.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’s Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.