CLAC Looking for HR & Payroll Administrator at Cambridge, ON Full Time

Career Opportunity:

HR & Payroll Administrator

Formed in 1952, CLAC is a national union representing over 60,000 workers in almost every sector of the economy. Based on values of respect, dignity, and fairness, CLAC is committed to building better workplaces, better communities, and better lives. CLAC is an affiliated member of the World Organization of Workers.

We are currently accepting resumes for a HR & Payroll Administrator to join the Human Resources Team. This is a permanent, full-time position located in our Cambridge, Ontario Member Centre or possibly another CLAC Member Centre.

Job Summary

Reporting to the Human Resources Director, this permanent full-time position will work collaboratively within the Human Resources Team to provide and maintain timely and accurate day-to-day administrative support. Responsibilities will primarily include HR administration as well as assisting with aspects of in-house payroll processing, according to established procedures.

Key Responsibilities:

• Assist in the new hire process from recruitment through to onboarding, including advertising, uploading job postings through multiple internal and external mediums, preparing applications for short listing and scheduling interviews
• Ensure proof of right/clearance to work and other medical documentation are received for all staff
• Review and validate employment contracts, offer letters and all relevant new hire paperwork in accordance with CLAC policies
• Administration of terminations, transfers, reclassifications, and amendments
• Administer electronic appraisal processes, following up as necessary with staff and resolving system issues
• Prepare employment verification letters and confirm employment with external sources as appropriate
• Assist in the creation and modification of job descriptions
• Provide HR and Payroll information to employees and line managers in accordance with relevant policies/practices
• Assist in the maintenance of administrative forms, manuals, and template documents
• Maintain computerized payroll/HR system, paper/electronic documents, and SharePoint site in a timely, consistent, and well-organized manner
• Tracking, verifying, and inputting relevant data for payroll and processing information from a variety of sources, lists and reports
• Assisting with calculation of various payroll items for processing
• Assist in reconciling payroll data monthly and for year-end purposes
• Compose and distribute routine written correspondence from HR/payroll
• Assist with the preparation and delivery of training and presentations related to HR policies and programs
• Issue Records of Employment in accordance with legislative timelines
• Prepare and maintain standard and ad hoc reports and collation of basic HR metrics
• Contribute and implement ideas to improve payroll/HR systems and processes
• Carry out any other ad hoc duties to support the payroll and HR teams as required

Qualifications:

• Completion of college or university diploma/degree preferably in HR
• CHRP, CHRL or CPHR designation (or working towards) would be a definite asset

Skills and Experience:

• A minimum of 2 years’ generalist experience in HR administration (essential)
• Knowledge of payroll administration in a unionized context would be considered an asset
• Organized and extremely detail-oriented with a strong sense of priority and confidentiality
• Proficiency in MS Office, and must have excellent Excel skills
• Excellent verbal and written communication skills
• Strong communication and interpersonal skills
• Innovative with ability to create efficient processes
• Enjoy working with people and sharing knowledge
• Ability and willingness to engage in team interests and learn subject matter quickly

Reporting and Accountability:

This position reports directly to the Human Resources Director.

To Apply:

Please submit your cover letter and resume to Annette Taylor by email to

and indicate in your application where you came across the position.

Application Deadline: May 18, 2022

Approximate Start Date: June 2022

CLAC offers a competitive wage and excellent benefit package, as well as the opportunity to work in a dynamic, rewarding, and challenging workplace community.

More information on CLAC can be found at www.clac.ca.

We thank all applicants for their interest, but only candidates under consideration will be contacted.

CLAC is committed to providing accommodations for people with disabilities. If you require an accommodation at any stage of the hiring process, we will work with you to meet your needs.

Job Types: Full-time, Permanent

Schedule:

Application deadline: 2022-05-18
Expected start date: 2022-06-06