College of Veterinarians of Ontario Looking for Receptionist at Guelph, ON Full Time

Position: Receptionist

Company: College of Veterinarians of Ontario

Type: 1 Full Time Permanent Position

Location: 2106 Gordon Street, Guelph N1L 1G6

Where: In Person position five days a week

Imagine a job where you can use your exceptional customer service and organizational skills to help innovate, scale, and grow the College of Veterinarians of Ontario (CVO)

Imagine a job where you can use your exceptional interpersonal skills to assist the public and members with their enquiries

Add a great collaborative team, excellent work life balance, and you’ve imagined a job at the CVO.

About CVO:

The number ONE job for the College is to make sure the public and their animals receive safe, effective, ethical care from veterinarians across Ontario. We work with the public, stakeholders, and the greater animal health community to ensure that we provide quality regulation.

Our mission is to protect the public and instill confidence and trust by ensuring veterinarians are competent, ethical, and accountable.

We value our staff:

Working with CVO means that you will enjoy a collaborative, friendly, and supportive work environment. We provide you with work that’s engaging and impactful, while promoting the health and wellness of our team. We also provide:

• Excellent remuneration – 45K
• Three weeks vacation and the College is closed over Christmas holidays
• Comprehensive benefits including medical and dental coverage, life insurance
• RRSP contributions
• 9 Sick Days and 3 Paid Personal Days

What you will be responsible for

Administrative support:

• Assist with administrative support to the Executive Partner, Corporate Services, and the Registrar’s office
• Coordinate travel and conference arrangements for the Registrar and President
• Maintain general College filing within the administration filing system including the records management system (HP Records Manager)
• File the accounts payables invoices
• Manage the stakeholder lists including staff, council, and committees

Receptionist Responsibilities:

• Act as the full-time receptionist
• Answer main phone line and respond to or appropriately re-direct callers
• Answer email or fax inquiries or re-direct to most appropriate staff person
• Maintain positive relationships with all contractors, Council, Committee Members and Agents

Corporate Support:

• Schedule all meeting requests in the corporate calendar
• Provide daily activities update email to all internal staff
• Coordinate catering for meetings
• Set up and clean up rooms for various functions as required
• Receive and distribute all incoming mail, courier, and faxes
• Post outgoing mail in a timely fashion
• Facilitate the use of courier services for various correspondence
• Complete regular inventory of office supplies
• Order supplies as needed and/or requested
• Prepare purchase orders and maintain a copy for corporate records
• Ensure all rooms are maintained for meetings
• Coordinate the ongoing maintenance of the photocopiers and postage machine

What makes you the ideal candidate?

• Excellent oral, written and interpersonal communications skills and ability to communicate in a professional and engaging manner
• Proactive approach to work and independent problem-solving skills
• Excellent organizational abilities and time management skills, ability to work under pressure, meet deadlines, multitask, and prioritize
• Familiarity with processes for determining and maintaining confidentiality of sensitive materials
• Knowledge and ability to work within a legislative framework and/or policy driven organization
• Strong computer skills – MS Office, Zoom, MS Teams
• Data entry skills with demonstrated speed and accuracy

Required Education and Experience:

• High School Diploma with a preference for a post-secondary degree or diploma in business or a related field
• Minimum 5 years’ experience in a reception support position

Our goal is to ensure our College’s Council and staff team are reflective of the diversity of the community and we welcome any feedback in this regard.

At CVO, we are committed to fostering a healthy and positive work environment. In accordance with the Accessibility of Ontarians with Disabilities Act, 2005 and the Ontario Human Right Code, we encourage applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the selection process. If selected to participate in the recruitment and selection process, please inform the representative from Taylor McMahon of any accommodations you may require to ensure your equal participation.

We look forward to hearing from you!

Job Types: Full-time, Permanent

Salary: Up to $45,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

COVID-19 considerations:
All Covid Precautions are being taken

Education:

• Secondary School (required)

Experience:

• administrative assistant: 1 year (required)
• receptionist: 3 years (required)
• MS Office: 1 year (required)