Community Living Alternative Services Looking for Human Resources Data Control at Okotoks, AB Full Time

ABOUT THE AGENCY

Our parent company, Kigep Management, has been operating for more than 30 years. We provide supports for persons with disabilities through our numerous subsidiaries; CLAS, KCSP, CCP, and EIS.

This position is located in Calgary at Kigep Management’s head office.

Please note: As part of our on-going commitment to the health, safety and well-being of our employees and the individuals accessing services and supports, we are now requiring full COVID-19 vaccination for all new hires who join us. Those hired should be prepared to provide proof of full COVID-19 vaccination along with other required records such as driver’s licenses, social insurance numbers, work permits etc.

ABOUT THE DEPARTMENT

Human Resources Overview:

Human Resources will serve the Agency as a strategic partner providing a full range of duties within human resources management services, including but not limited to; leadership and guidance in the development, implementation and justifiable administration of policies and procedures, fostering a positive work environment, employee empowerment and involvement, sustainability, teamwork, continuous improvement, compliance with Federal, Province and local laws pertaining to employment standards and human rights, and exceptional customer services. Human Resources will manage these activities in an effective, fair, legal, and consistent manner.

ABOUT THE ROLE

This position does not require Human Resources experience. We are seeking accuracy, attention to detail, strong computer literacy, good judgement skills, and good (internal) customer service skills.

Kigep Management (including CLAS/EIS/KCSP) is currently seeking to fill the full-time temporary (maternity leave coverage) position of Human Resources Data Control and Support. This position operates within our head office and requires a high degree of independent productivity. The position does also come with a private office and technical support/training. If administration and strategic human resources partnerships are your passion, join a company that makes a difference in the community!

Key Accountabilities:

1) Administrative Support

• Maintenance of personnel, subcontractor, respite, and practicum student files (electronic and physical files)

• Input and maintenance of HR database (HRIS) ensuring that HR information is updated and accurate

• Monitor work email and answer questions about records and files

• Conduct interviews and reference checks as needed for all positions (as backup to recruitment & leadership teams)

• Register employees and subcontractors for courses on training software (HR Downloads)

2) Terminations:

• Send out exit interview information for all terminated employees and subcontractors for Calgary staffing groups

• Email IT to terminate IT access for terminated employees and subcontractors for Calgary staffing groups

3) Reporting:

• Run compliance reports and follow up with stakeholders on key items such as noticeable patterns of noncompliance, required documents, and/or outstanding training for new or existing staff

4) Other Duties and Responsibilities: Conducted on an “as needed basis”

• Admin tasking within DocuSign for both Calgary and Edmonton leadership groups

• Backup to HR Administrator in Edmonton for registering staff and/or subcontractors on HR Downloads

• Work with the HR Team on year-end responsibilities such as archiving terminated files, closed WCB and Disability files, updating orientation kits with new T4’s etc.

• Prepare, input, edit, and proofread memos, correspondence, invoices, presentations, brochures, publications, reports, and related material as needed

ABOUT THE JOB OFFER

Pharmacy & Optical discount card/cost savings plan

Paid sick time and 3 weeks per year of paid vacation time

Great work/life balance with no need for overtime, evenings, or weekend work

Must have reliable transportation

Successful candidate will need to complete a Criminal Record Check

To Apply:

Please complete our online application, which can be found at c-l-a-s.ca – Employment, and attach your resume and cover letter.

Please be advised that if you are selected to participate in an interview, you will be notified by either Human Resources and/or a Program Coordinator or Director. If you should not be selected, please note that we keep resumes/applications on file for up to six months. Thank you.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: $41,500.00 per year

Schedule:

• 8 hour shift
• Monday to Friday