Location: Conestoga College – Doon Campus (travel to other campuses and locations will be required)
Reports to: Events Manager
Time Requirement: 35 hours per week (some evenings and weekends will be required)
Pay Band (to start): $42,500 to $50,000
Company Overview
Conestoga Students Incorporated (“CSI”) was founded in 1973 and is the official student association representing more than 21,000 students at all Conestoga College campuses. All full-time fee-paying students are the owners and customers of CSI, and we are dedicated to serving the students to the best of our ability.
For more information on what we do and the services we offer, please check out our website at: https://conestogastudents.com/
Working on CSI’s full-time team would give you access to the following benefits and perks:
Competitive salary based on job market data
Bonuses
Health & dental benefits
RRSP contribution plan
Tuition reimbursement for part-time studies
Reimbursement for work-related travel expenses
Paid time off to observe culturally significant events
Flexible work hours and remote work
Position Overview
The Events Coordinator provides support and assistance to CSI’s Events department in the planning and execution of activities and events for the students of Conestoga College.
This position reports directly to the Events Manager. In carrying out the duties of this position, a great deal of responsibility is exercised with final overview by the Events Manager. It is also important that the Events Coordinator works extremely closely with the Events Manager to ensure that they are up to date on the basic overall operations of CSI’s student events and activities. In all activities, it is crucial that the Events Coordinator recognizes that service to students is a top priority.
Duties and Responsibilities
Event Planning and Execution
Assist in the planning, implementation, and execution of programming and events at all Conestoga campuses
Work with student Clubs and Societies to execute engaging programming and events when necessary
Research, facilitate, and provide contracts for various types of programming for approval
Provide necessary event/activity information for the production of advertisements, press releases, and promotional materials
Assist in purchasing and acquiring supplies and prizes for activities and events, including submitting proper purchase request forms
Submit financial invoices and cheque requisitions in a timely manner
Ensure the successful implementation of any risk management strategies
Assist in completing and reporting post-event debrief forms for events and activities in a timely manner
Propose new ideas to improve the event planning and implementation process through Event Debrief forms
Support the creation and implementation of an annual events plan for CSI and CSSI businesses in collaboration with the Events Manager
Ensure all events are executed at maximum potential and meet event goals/targets in line with the current needs of students
Support on-site production, setup, and clean-up for events as necessary
Participate in the technical aspects of operating remote and/or hybrid events
Build and maintain effective working relationships with various college and community stakeholders
Support the procurement and distribution of tangible goods
Ensure user feedback is collected and presented/reported on a regular basis
Other General Duties
Work in accordance with corporate by-laws, policies, and procedures, particularly to the CSI Mission Statement
Adhere strictly to health & safety laws, policies and procedures concerning health & safety, accessibility, etc.
Maintain confidentiality for business practices
Work in an organized manner where detail, accuracy and confidentiality are critical
Mandatory attendance at CSI related training days
Complete organizational/special projects as assigned by the HR Generalist
Other duties as assigned
Working Conditions
Physical Demands
This position spends long hours sitting and using office equipment and computers, which can cause muscle strain. Extended periods of standing and walking will be required for event preparation and execution. Lifting of supplies and materials up to 30lbs will also be required from time to time.
Environmental Conditions
This position performs work primarily in a busy, open area office and is faced with frequent interruptions and meetings with others on a regular basis. Travel between campuses and performance of work from home is required as needed. Some work may be required after office hours and on weekends.
Sensory Demands
This position requires long periods of intense concentration. The incumbent must also spend long hours on the computer entering information which requires visual focus, attention to detail, and high levels of accuracy.
Mental Demands
This position is expected to manage and meet multiple competing deadlines, which can cause significant stress. The incumbent also deals with a wide variety of people on various issues.
Qualifications
Candidates will be asked to demonstrate the following:
Understanding of legal requirements for hosting events, including (but not limited to) licences and permissions
Understanding of basic processes in vendor booking and price negotiation
Knowledge of best practices in customer service and risk management
Ability to coordinate event site, logistics, budget, and staging to plan and execute events for diverse populations
Ability to create and edit documents in Microsoft Word, Excel, and Adobe PDF
Ability to write emails and documents in a formal tone
Accurate data entry with ability to screen for transcription errors
Ability to communicate and build positive working relationships with internal and external stakeholders (such as government entities)
Ability to speak to large groups of students in a way that motivates and encourages positive experiences and interactions
Highly organized and skilled time management in handling multiple simultaneous priorities
Cultural competence: Respect and understanding for persons who come from a variety of socioeconomic, ethnic, and cultural backgrounds
Full vaccination against COVID-19
Preference will be given to those who have a deep knowledge of the experience of international students
Preference will also be given to those who have a valid ‘G’ class driver’s licence and reliable transportation
How to Apply
Application Materials
To have your application considered, you must prepare the following Application Materials:
A resume, letter, or audio/video recording that provides the following information:
Why you are interested in this position
What skills and/or experiences you have that you feel would enhance your performance in this position
Instructions
If you are interested in this opportunity, please review the company website and apply through Bamboo HR at https://conestogac.bamboohr.com/jobs/, providing all of the above Application Materials.
Accessibility, Diversity & Inclusion
Conestoga Students Inc. is committed to providing equal opportunity for employment without regard to any prohibited ground of discrimination. To better reflect the diverse community in which we operate, CSI is also committed to ensuring that at least 30% of candidates interviewed are people who identify with a racial/ethnic minority.
If you anticipate any need for accommodations in the process of applying, interviewing, or working, please feel free to let us know at [email protected] as soon as possible and at any time so that we are most equipped to provide a barrier-free experience.
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