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Executive Assistant / Office Manager (Full-time)
We are not offering just a job; we are offering a career path.
Our boutique Real Estate Development company in Ontario specializes in Development Management and Construction Management, providing pragmatic solutions to intricate challenges. Our responsiveness and results-driven approach have earned us a distinguished reputation in the industry.
Currently, we are seeking an exceptional, self-motivated, and detail-oriented individual to join our team as an Executive Assistant / Office Manager. Reporting directly to the CEO, this position offers a unique opportunity for a responsible and ambitious candidate to gain valuable experience while working alongside an experienced Ontario Real Estate Developer
Key Duties and Responsibilities
§ Provide executive support to the CEO, including but not limited to scheduling appointments and managing logistics.
§ Manage the CEO’s calendar by proactively resolving scheduling conflicts and prioritizing their time on matters that are most impactful. Ensure the CEO is prepared for all meetings.
§ Arrange internal and external meetings as required.
§ Take accurate meeting minutes and ensure all action items are completed in a timely manner.
§ Assist the team in creating reports and presentations for clients.
§ Manage relevant office duties and provide assistance to associates in optimizing procedures.
§ Create and update records, ensuring information accuracy and validity.
§ Coordinate personal errands for the CEO.
§ Perform other duties as assigned by the CEO.
§ Manage and maintain the office, including ordering supplies, managing vendors, and maintaining equipment.
§ Perform office administrative functions, such as scheduling, copying, faxing, data entry, and filing, to support office operations.
Educational Qualifications and Desired Skills
§ A self-starter who is able to work both independently and within a team.
§ Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing work flow.
§ 2 years of work experience as an Executive Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
§ Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
§ Exemplary written and verbal communication skills.
§ A high level of personal integrity with a friendly but professional image both internally and externally.
§ Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
§ Excellent attention to detail.
§ Passion for environmental sustainability.
§ Known for being organized, punctual and proactive.
§ Interested in evolving the role as the Company grows.
§ Experience working independently and unsupervised based on agreed deadlines.
§ Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
§ Excellent interpersonal, time management, scheduling and organizational skills.
§ Comfortable supporting the President with professional and personal administrative requests.
§ Hold valid G license.
Job Types: Full-time, Contract
In office + Remote Work
Paid time off
Schedule: 8-hour shift, Monday to Friday
Experience: 2~4 years of Executive Assistant or Administration (required)
Job Types: Full-time
Salary: $50,000.00-$60,000.00 per year
If you meet the above qualifications and are interested in being a part of a dynamic and innovative team, please submit your resume and cover letter for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Salary: $50,000.00-$60,000.00 per year
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Richmond Hill, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: One location