Coveo Looking for Workplace Experience & Operations Coordinator at Clarke City, Quebec, Canada Full Time

Being fully on site, at our HQ’s front desk in Quebec City, you are the face of the company. In this role, you will positively impact both local and remote employees around the globe by being a terrific and reliable internal resource. You will collaborate closely with the rest of the Office Management team, with operations colleagues, leadership, as well as various suppliers and office technicians.

In this pivotal role you ensure seamless coordination and support an optimal employee experience at scale.

While each day will be a little different, here’s a glimpse of your responsibilities:

• You kick off your day by reviewing your schedule, emails and latest employee requests to establish priorities. Use your best judgment to help achieve your ultimate goal of an excellent workplace experience for you and your colleagues.
• Before following up with service technicians to ensure prompt resolution or repairs around the office, you check voicemails, transfer messages and make sure you are up to date on exchanges with your stakeholders.
• You get back to your desk and prepare logistics for the arrival of new employees coming to the office for their first day; you take a few minutes before lunch to organize receipts and start your monthly expense report.
• We take pride in our modern office spaces, and you do too! So you tour the building, check equipment/supplies/snacks are stocked and take note of any cleaning or maintenance issues to be reported or supplies to be ordered for next month.
• You spend the afternoon brainstorming and planning an upcoming in-office event. You help organize and ensure everything runs smoothly by managing catering, special requests and/or cleaning services. Occasionally, like this evening, you will remain on-site for event support.

Operational excellence above all

Do you believe fun and functional offices are a must for employees to feel at home, deliver great work and innovate? Are you recognized for your administrative excellence? This might be the opportunity for you! We’re looking for someone with a personality aligned with our values, and not just hard skills. If you are resourceful, helpful, organized, curious and have strong interpersonal and communication skills, then we’d love to get to know you!

Send us your resume, join the Coveolife!

We encourage all qualified candidates to apply regardless of, for example, age, gender, disability, gaps in CV, national or ethnic background.