DB Schenker Looking for Office and Administration Support at Milton, Ontario, Canada Full Time

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual back-grounds, perspectives and skills. Together as one team, we are Here to move.

Position Description Summary

Responsible for clerical functions. Responsible for performing a broad range of moderately complex clerical, office, and administrative duties utilizing established office/department procedures. May take and deliver messages, set up and maintain files, provide workers with office supplies, prepare and sort mail, perform typing assignments, proofread, and research and compile special reports. Operate automated office equipment.

Principal Accountabilities

• Assist in printing checks/invoices/purchase orders and prepare checks/invoices/purchase orders for mail
• Collect and distribute mail, route messages, and set up appointments/meetings
• Type, maintain data files (electronic and hard copies), and enter information into databases
• Collect, review, and input data into a computer processing system; audits output data.
• Prepare, send and receive batches from storage
• Assist accounting clerks in keying batches
• Order and maintain supply room inventory
• Use a variety of software applications or automated office equipment to track or maintain data
• Coordinate efforts of resolving issues or provide customer services to field offices, sales and in-house departments
• Provide clerical support to the department
• Compose non-routine correspondence, reports, graphs and presentations using spreadsheets and graphic software
• Process and track department costs and expenditures
• Coordinate training events, schedules, notifications and registrations. Collect and maintain employee training records
• Author ISO procedures and work instructions and maintain appropriate department documents, forms and references
• Review outgoing materials and correspondence for internal consistency and conformance with department policies

Knowledge And Skills

• Good interpersonal skills required
• High school diploma or equivalent required
• Generally prefer 2-4 years of experience