Dexterra Looking for Student, Document Control at British Columbia Full Time

Company Description

WHO ARE WE?

We’ve been serving Canadian clients for over 75 years. The companies that began independently and now form Dexterra Group have an outstanding record of supporting the infrastructure and built assets that play a vital role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering both experience and regional expertise so companies can operate their day to day, confidently and successfully.

Job Description

WHAT’S THE JOB?

The Student, Document Control will oversee all aspects of filing, archiving and retrieval of documents pertaining to our policies, health and safety documentation, instructional materials, training records, quality control documents and maintenance records, as well as any other stored records as required. In this role, you will work with management, staff and clients to ensure that all documentation is appropriately managed and retrieved as necessary and is stored in accordance with any relevant standards or regulations.

This is a student co-op role that will start in May 2023, for a work term of up to 6 months.

Your work will include:

• Prepare document control procedures

• Implement and manage project document control and document management processes and systems.

• Manage the document and sample archives to ensure compliance with requirements and written procedures

• Recommend actions and strategies in order to improve the management of controlled documents and archived data

• Create new job numbers and job profiles as they become present.

• Ensure that the document management system is well understood and that controlled document production and review is understood and given priority at all levels within the organization

• Develop filing error tracking system

• Index and maintain hardcopy information

• Arrange and attend executive team meetings; take, distribute, and archive meeting minutes and/or diaries

• Ensure that files are up-to-date, and that obsolete versions of controlled documents are removed and archived

• Ensures documents are proofread and adhere to format, content and style guidelines giving consideration to usability, consistency and quality

WHAT’S IN IT FOR YOU?

• A place where people matter, not only at work but in the community

• Be #1 on day 1 by joining an industry leader

• Gain valuable document control experience in a construction company.

• Compensation is $18/hour with health & dental benefits that start on day one.

Qualifications

WHO ARE WE LOOKING FOR?

• Current student in related Diploma, Degree, or Masters program

• Experience in Administration is an asset

• Intermediate to Advanced knowledge of all MS Office Suite of software, with focus on Excel & Word

• Proficient in Adobe Products

• Knowledge of Engineering terminology, technical drawings and documentation is an asset

• Due to the location of our Plant north of the Kamloops City Centre, a vehicle is required in order to commute from most areas of Kamloops.

Additional Information

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.

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