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Job Title: Accounting Specialist Department: Finance Reports to the following: Site Leader, General Manager Position Summary: Responsible for providing financial, administrative and clerical services to both clients and corporate. This includes processing and monitoring payments and expenditures to ensure that company finances are accurate and up to date, and that clients pay within established time limits. Qualifications required: • High School Diploma • Intermediate skill level in Microsoft Office Suite • Strong communication skills, both verbal and written • Two plus years of accounts payable payment processing experience • Two plus years of Invoicing experience • Experience with multi-currency and exchange rates between US and Canada Qualifications desired: • Heavy data entry experience • Experience with internet browsers and web-based applications • Experience in the transportation industry • Account Reconciliation experience Essential functions and responsibilities: • Provide accounting and clerical assistance to the finance department • Accurately typing, preparing, and maintaining accounting documents and records • Entering daily key financial data in our accounting software • Provide support and assistance to our personnel • Respond to a range of inquiries regarding financial transactions, which includes researching and resolving problems and assist in data collection for the annual audit process • Accounts Receivable o Process checks and enter in accounting system o Process EFT payments and enter in accounting system o Process Credit Card payments to settle customer invoices • Collections: posting, write-offs of bad debts, coordination of accounts sent to collections, & inform operations of account lock outs. .
Handle Month End Reporting to Headquarters • Handle balancing on the Credit Card Terminal • Verify invoices for services provided • Verify that transactions comply with financial policies and procedures • Accounts Payable o Prepare, verify, and process invoices and coding payment documents o Handle EFT Payments and Interac eTransfers when necessary • Manage the weekly bank deposit • Prepare manual cheques as and when required Nonessential skills and experience: • Performs other related duties as assigned Success factors/job competencies: • Achievement Focus – sets and achieves challenging goals, demonstrates persistence, and overcomes obstacles, recognizes and acts on opportunities, measures self against standards of excellence, and takes calculated risks to accomplish goals • Business Ethics – upholds organizational values, inspires the trust of others, works with integrity and works ethically, treats people with respect, and keeps commitments • Continuous Learning – assesses own strengths and weaknesses, seeks feedback to improve performance, pursues training and development opportunities, strives to continuously build knowledge and skills, and shares expertise with others • Customer Service – displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, and solicits customer feedback to improve service • Job Knowledge – is competent in required job skills and knowledge, exhibits the ability to learn and apply new skills, keeps abreast of current developments, requires minimal supervision, displays an understanding of how the job relates to others, and uses resources effectively • Quality – demonstrates accuracy and thoroughness, displays a commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality • Teamwork – balances team and individual responsibilities, exhibits objectivity and openness to others’ views, gives and welcomes feedback, contributes to building a positive team spirit, and puts the success of the team above one’s own • Attendance and Punctuality – begins work on time, arrives at meetings and appointments on time, schedules time off in advance, keeps absences within guidelines, and ensures work responsibilities are covered when absent • Quantity – meets productivity standards, completes work in a timely manner, strives to increase productivity, works quickly, and achieves established goals Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Physical demands: While performing the duties of this job the employee is regularly required to talk, hear, walk, sit, stand, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. Employee must occasionally lift up to twenty – five (25) pounds.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. • Work Environment: The noise level in the work environment is moderate. Performance standards: • Annual performance appraisal for non-exempt level • Attainment of annual goals established between supervisor and incumbent Working hours: Monday through Friday 8:00 AM – 5:00 PM EST
