Double Star Drilling 2021 Ltd. Looking for Administrative Assistant at Calgary, Alberta, Canada Full Time

Administrative Assistant

Calgary, Alberta

Job description

We are looking for a multi-tasker with excellent communication skills and a positive attitude. Candidates should be able to support management by handling office tasks, providing polite and professional assistance and generally being a helpful and optimistic presence in the workplace.

Responsible for confidential and time sensitive material. Familiar with a variety of construction concepts, practices and procedures. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Responsibilities:

·        Answering office main phone number calls and routing to the appropriate party.

·        Receive, sort and distribute physical and electronic mail

·        Providing support by booking appointments when required

·        Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

·        Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies

·        Duplicate templates for project tracking sheets and maintain for multiple projects

·        Set up and maintaining, insurance, WCB, utility locates and inspections

·        Develop project case studies using existing templates

·        Upload and create new content for social media

·        Assist with bid proposals and overall tracking of estimates

·        Assist General Manager and Estimators with miscellaneous administrative duties

·        Set up of job files and project file structures as required

·        Attend and facilitate projects and estimating meetings

·        Liaison with Project management on tender opportunities and bid requirements eg. bid qualification sites

·        Welcome and direct visitors and employees/trades at front desk

·        Monitor and maintain all office regulatory requirements

·        Schedule all administrative courier and shipping requirements

·        Monitor and manage office requirements eg. copier, consumables and other services as needed

·        Maintain office specific calendars and tracking

·        Assist in the maintenance, development, and enhancement of the organizations strategic initiatives

·        Understand and Participate in strategic financial decisions related to overall organizational and project performance

·        Champion all organizational and project specific safety initiatives and programs

·        Other duties as assigned

Requirements:

·        At least 3 years of experience in the field or in a related area

·        Excellent time management skills and ability to multi-task and prioritize work

·        Attention to detail and problem solving skills

·        Excellent written and verbal communication skills

·        Proficient in MS Office programs

·        High school diploma or equivalent; Post-secondary diploma or degree is preferred

·        Experience in construction or oil and gas structured business

·        Marketing / communication experience

·        Job Type: Full-time

·        Salary: $40,000.00 per year

Benefits:

·        Employee assistance program

·        Life insurance

·        Medical and dental

Schedule:

·        8 hour shift

·        Day shift

·        Monday to Friday

Education:

·        Secondary School (preferred)

·        Experience:

·        Administrative experience: 3 years (required)

Ability to Commute:

·        Calgary, AB T3S 0B9 (required)

·        Work Location: In person