DXP | HSE Integrated Ltd. Looking for Junior Human Resource/ Health & Safety Administrator at Calgary, AB Full Time

The HR/ HS Administrator is responsible for a variety of administrative, clerical and internal information collection/reporting in support of the collective Human Resources (HR, Recruitment, Pool Resources and Health & Safety) Team. They should possess strong interpersonal and organizational skills, the ability to function effectively as a part of the team and have above average computer literacy and familiarity with Microsoft Office packages.The HR/ HS Administrator is responsible for a variety of administrative, clerical and internal information collection/reporting in support of the collective Human Resources (HR, Recruitment, Pool Resources and Health & Safety) Team. They should possess strong interpersonal and organizational skills, the ability to function effectively as a part of the team and have above average computer literacy and familiarity with Microsoft Office packages.

Duties/Responsibilities

• Support the HR Team with all transactional day to day functions.
• Full employee life-cycle maintenance based on standards: verification of all new hire packages for completion, work eligibility, confirmation of accuracy of employee change information, general file maintenance, leaves, etc…
• Follow up with station admins and managers in relation to documentation accuracy and standards.
• Leave tracking and action:
  • Notification and monitoring of Leave of Absence starts, completions and interim internal and external communication.
  • Medical, Maternity/Parental, Unpaid, LTD, etc
• Maintenance of employee files, including tracking and monthly updates to mangers.
• General communication, response and routing of internal and external Human Resources related inquiries from station managers, field administrators, and other parties.
• Draft general forms, letters, reports, and memos as necessary.
• Clerical support and creation / maintenance of employee profiles as required for RFQ’s.
• Help to ensure organization wide compliance with policies, procedures and applicable regulations.
• Support HS team relating to:
  • New employees set up and document uploads.
  • Follow up on expired / missing information in Work Hub.
  • Support for tracking and responding to WCB admin duties (employee statuses)
• Locate filed materials upon request, ensuring that materials are given only to authorized parties.
• Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance / legal guidelines.
• Maintain strict confidentiality in relation to employee information

Required Qualifications

• High school diploma, GED, or an acceptable combination of education and experience
• Preference will be given to candidates with an Office Administration or Human Resources Certificate/Diploma
• A minimum of 1-2 years of direct work experience in a fast paced, high volume Office Administrative or Human Resources Role.
• Excellent working knowledge of Microsoft Office Suite: Excel, Word, and PowerPoint.
• Possess exceptional organizational skills, able to multitask effectively
• Proven ability to prioritize tasks and meet established deadlines
• Previous experience in the Work Hub, ADP, or HRIS in general.
• Must have above average oral and written communication skills, providing timely and concise information to others.
• Must be able to work independently and as part of a team, encourage excellence in others through being a positive influence in the development of others
• Customer focused, meets expectations internally and externally and forms partnerships
• Must have an understanding of basic HR and HSE principles, practice and terminology
• Has a keen eye for detail, can detect problem areas and recommend solutions and/or take corrective action when required

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.