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Provide general administrative support to staff members and management, including photocopying, scanning, and faxing documents.
Prepare, key in, edit and proofread correspondence, invoices, presentations, reports and related material.
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
Schedule and confirm appointments and meetings
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Organize and archive documents and records for easy retrieval.
Determine and establish office procedures along with Administrative Coordinator
Record and prepare minutes of meetings
May supervise and train office staff in procedures and in the use of current software.
May organize meetings
Other general administrative support duties, as assigned by Administrative Coordinator.
Essential Skills:
Oral communication, Working with others, Problem solving, Decision making, Job task planning and organizing
