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Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources and practical professional learning opportunities.
EIPS is recruiting a full-time Administrative Coordinator with our Student Transportation department.
Our Student Transportation department is located at our Central Office in Sherwood Park. The Transportation Coordinator provides support in the safe transportation for students that are transported by EIPS.
Commencing February 8, 2023
40 hours per week (8 hours/day)
12-Month position
EIPS offers a comprehensive benefits package
O pen to internal and external applicants
KEY DUTIES & RESPONSIBILITIES
Route Management
Under the direction of Senior Planners assist with route optimization
Analyze/Determine bus stops as per administrative procedures
Attend transfer sites to ensure safety, scheduling and efficiency
Monitor and confirm route paths and student scanning using GPS software
Troubleshoot system malfunction and liaise between Tech Services and Traversa support
Provide bus schedules to parents including changes to routes
Validate address information for transportation requests
Update and maintain student data
Complaints, Discipline and Equipment
Investigate complaints and advise Senior Planner. Complete written supporting documentation of the resolution and inform all stakeholders
Transport students to school or home who must be removed from the bus because of disciplinary issues and/or safety concerns
Ride bus routes to monitor student and bus operator behaviour patterns
View, archive and transfer videos for School Administration to view
Ensure all fleet equipment (GPS, student scanners, video, Child Checkmate, radio) is functioning properly. Arrange for repairs/replacement and new installs as required
Program GPS and Geotab data upon installation
Override vehicle assignments and notify key stakeholders in instances of delayed, cancelled or spare buses
Verify invoices for goods and services provided in relation to equipment installation, repairs and new orders
Assist Bus Contractors with utilizing the Geotab program
Bus Operator/Student Support
Communicate effectively with school bus operators
Provide guidance via two-way radio
Review Alberta Government-Mandated Route Assessments with bus operators, address safety concerns and escalate significant concerns to the Safety and Compliance Coordinator or Senior Planner
Organize and supervise annual bus evacuation practices at school locations
Provide advice and guidance to Bus Operators in order to adhere to EIPS policies and procedures
Attend bus accident sites and provide support to Safety and Compliance Coordinator
Instruct Little Elk Island Adventure Program to kindergarten students
Assist during inclement weather including checking road conditions and/or bus cancellations
Office Support
Intake and maintain driver and vehicle paperwork
Effectively communicate with stakeholders (parents, students, bus operators, contractors, school staff, and the general public) via phone and email
Order and maintain inventory of office supplies
Other duties as assigned
EDUCATION AND EXPERIENCE
Education:
Degree or Diploma in a related field or equivalent experience
Class 2 Licence would be considered an asset
Experience:
Minimum of 2 years’ experience in a fast-paced office environment working with a variety of software programs and stakeholders
KNOWLEDGE, SKILLS AND ATTITUDES
Working knowledge of routing software (Traversa or equivalent) would be considered an asset
Strong analytical skills
Excellent organizational and time management skills
Ability to remain calm and act decisively in emergency situations
Adjust rapidly to changes and tempo of work activity in order to multi-task effectively due to frequent interruptions
Strong leadership skills
Proficient with Office365 (Word, Excel, SharePoint)
Ability to interact and engage well with children
Ability to communicate clearly both verbally and in writing
Clear understanding of the policies, regulations and procedures governing Student Transportation
Understanding of the functionality of equipment (GPS, video surveillance, student scanning, safety harnesses, two-way radio, child checkmate)
DECISION MAKING
Make routine bus route changes in adherence to policy and procedures with consideration to student safety and providing a high level of service
Decide on a plan of action for the following instances:
Breakdown/Delays (rescue bus, transfer arrangements)
Road closures (re-routing)
Railway malfunctions (re-routing)
Lost students
For more information, please contact Lisa Weder, Director, Student Transportation, at 780-417-8153 or email [email protected].
Only online applications will be accepted.
Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.
“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email [email protected].”
