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As the Assistant to the Executive Director, you will bring your professional expertise and talents to this nonprofit organization. You are pro-active, resourceful, and always one step ahead of what is required with the ability to pivot quickly in a fast-paced environment. You have meticulous organizational skills, thrive under pressure, and can handle a wide variety of activities and confidential matters with discretion. You have excellent verbal and written communication skills, are customer service oriented, and demonstrate a high level of compassion. If this sounds like your dream job, don’t wait apply now!
Please note: this position is remote; however, you must live in Calgary, AB.
Responsibilities:
- Manage and maintain an extremely busy executive calendar and arrange travel including itineraries, transportation, and accommodations
- Draft and develop high level key support documents and communications
- Research and prepare briefing materials, proactively following up in advance of key meetings
- Attend, record and distribute meeting minutes in a timely manner
- Responsible for accounts receivables and payables as well as annual billing of membership dues
- Maintenance and management of company records
- Prepare correspondence and communications
- Expense reporting and tracking
- Must be diplomatic, and practice discretion when dealing with confidential matters
- Collaborative with excellent communication skills and the ability to build relationships with internal and external clients
- Provide administrative support to other members as required
Requirements:
- Minimum five years’ experience working in a senior or executive administrative support role
- Post-secondary education related to office management and administration
- Previous experience working in the nonprofit sector or comparable work environment would be a strong asset
- Very strong interpersonal skills, with the ability to work with all levels of management, staff members and outside public
- A self-starter, ability to stay ahead of priorities and comfortable balancing multiple demands in a dynamic environment
- Highly competent in the Microsoft Office Suite, including Word, Outlook, and PowerPoint
- Impeccable organizational skills are needed to manage multiple priorities, and tight deadlines in a fast paced, changing office environment
- Must have excellent business acumen while maintaining the utmost confidentiality
- Superior grammatical and proofreading skills combined with excellent verbal and written communication skills
- Experience in marketing and event planning would be an asset
- Occasional travel between Edmonton and Calgary will be required
This is a great opportunity if you are looking for a career with a company that makes a difference in our community. Apply now – we would love to hear from you!
About Equation Staffing Solutions.:
Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.
