Equiton Inc Looking for Executive Assistant to CEO at Burlington, Ontario, Canada Full Time

Founded in 2015, Equiton is a recognized leader in private equity investments and has recently achieved one billion in assets under management. Our exponential growth is a direct outcome of our leadership team understanding how the industry works and how to create long-term wealth through real estate investing. We’ve discovered that finding the right opportunities involves time, experience, and discipline. Our strategy is always forward-looking, anticipating trends and adapting our selection to strengthen our market position, capitalizing on value creation opportunities, and building the most robust portfolio possible for our investors. We attract diverse, exceptionally talented people and create an atmosphere that rewards initiative, independent thinking, and integrity.

About the Position :

At Equiton, we succeed when our people a re thriving . We are currently looking for an Executive Assistant to the CEO to be a driven, highly-organized force who empowers our executive team . The ideal candidate is a proactive problem solver with exceptional communication and project management skills while paying close attention to details. Given the dy namic nature of our executive team, we rely on flexibility and consistency while maintaining the highest standards of confidentiality and professionalism.

If you have experience working in a high-growth, multi-facete d organization , performing value-added C-suite administrative responsibilities in support of s trategic initiatives an d a high-performing executive te am , we invite you to apply !

Key Functions and Responsibilities:

• Support the CEO to ensure that company goals and projects are accomplished and that operations run efficiently
• Deliver sophisticated , accurate calendar management and scheduling to prioritize requests while avoiding conflicts and ensur ing smooth day-to-day engagements
• Ensure accurate meeting materials are readily available to support an d facilitate effe ctive flow of information
• Cap ture precise and thorough meeting minutes and action items , follow through on updates as required to ensure business momentum is maintained
• Act as a “gateway ”, providing a bridge for smooth communications between C E O and staff
• Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Review correspondence and initiate action where possible
• Provide regular briefings and serve as the primary point of contact for internal and external contacts; keep the C E O updated as appropriate
• Provide project management support for special projects, including conducting research and creating reports and presentations
• Respond promptly to C E O’s queries
• Assist other senior executives as assigned and act as back-up to CFO ’s EA
• Travel within the GTA as required . NOTE: this position will be based out of our Burlington office on Mondays, Wednesdays, and Fridays and from our Toronto office on Tuesdays & Thursdays

Required Skills and Abilities :

• Strong communication skills, both verbal and written – ability to draft correspondence that is , concise and grammatically correct
• Meticulous eye for detail and accuracy
• Efficient project management skills highlighted by the a bility to maintain multiple timelines , action items, files and follow ups for multiple project s from a variety of business units
• Strong organizational, time management, and priority setting skills to meet tight timelines
• Ability to represent the C E O in a professional and polished manner – ability to confidently handle oneself with a wide range of personalities and entities (business partners, clients, board members , employees, etc.)
• Proven self-starter who takes initiative and thrives in a fast-paced environment
• Ability to exercise discretio n in sensitive and confidential situations – must keep private information secure and in the strictest confidence
• Exceptional administrative and problem-solving skills
• Must be creative and enjoy working in a high-paced, growth environment
• Strong judgement – a bility to operate independently with minimal supervision

Education and Experience :

• Minimum 5 years’ experience in an administrative role reporting directly to senior management
• Degree o r diploma in a related field
• Must be highly proficient in Microsoft Office

Our Commitment to Diversity, Equity and Inclusion :

In addition to being dedicated to building a workforce that leverages diverse talent, we are committed to fostering an inclusive and accessible experience where all employees feel valued, respected and supported. We are an equal opportunity employer that values a culture that reflects and celebrates diversity of thought, background and experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know, so that we will work with you to meet your needs. We thank you for applying, however, only those selected to continue will be contacted.

Our Core Values: 

• Integrity 

Rigorous adherence to a set of moral and ethical standards focused on respect, honesty, and fairness.

• Accountability 

Individual responsibility for delivering on our commitments and being accountable for our decisions, actions, and results.

• Expertise

Offering the highest level of professional expertise , quality service and knowledgeable insights.

• Customer Focused 

We recognize our customers are the reason for our success and know by putting their needs first, we foster trusting, long-term relationships.

• Entrepreneurial Spirit 

Focusing on a growth mindset, continuous improvement, embracing change, and recognizing goals are achieved through dedication and hard work.

Please note that at present, legal eligibility to work in Canada is a prerequisite for this role.

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