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Who is Fionic?
FIONIC is a B2B2C fintech company that has built a state-of-the-art, machine learning lending platform it uses to empower consumer loan originators, investors and end-consumers. At Fionic, we use our deep expertise in machine learning, as well as our market leading capital formation and asset management ability to drive financial success for all of our stakeholders. We have built a world-class global team out of our offices in both Toronto and Tel Aviv.
The Role at a High Level:
As the Executive Assistant to the CEO & Office Manager, you will work directly with the CEO to provide administrative and operational support in all aspects of their work routine. You will also be responsible for managing the success of Fionic’s office operations.
Detailed Roles and Responsibilities:
- Manage the CEO’s schedule and calendar
- Manage the CEO’s email inboxes
- Proactively keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Serve as a liaison between the CEO, Fionic employees, external vendors, business connections, personal connections and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
- Assist the CEO in the development of presentations and memos for both internal and external audiences
- Schedule departmental meetings
- Assist in the preparation and distribution of meeting agendas and materials
- Prepare, reconcile, and submit expense reports
- Draft, review and send communications on behalf of the company executives
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Answer and respond to phone calls, communicate messages and information to the CEO and other FIonic executives
- Coordinate travel arrangements
- Coordinate and work with the Tel Aviv office on various company wide initiatives
- Maintain various records and documents for company executives
- Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages
- Manage the day-to-day operations of the office including the responsibility for facilities and premises, security, access, office assignments and equipment procurement
- Greet visitors and act as their point of contact for the duration of their stay
- Maintain inventory of kitchen and office supplies
- Receive and sort incoming mail/deliveries
- Develop office policies regarding health and safety
- Plan company events
- In additional to supporting the CEO in their professional roles, the successful candidate will be asked to assist the CEO with his personal diary and personal tasks, including tax preparation, record keeping, coordination with bookkeepers, charity and family related tasks
Qualifications:
- Minimum 3-5 years as an Executive Assistant or Office Manager in a personal & professional setting
- A diploma in Business Administration or related degree a plus
- Comfort working in small and nimble organization
- Must be proactive, a self starter and able to work with minimal supervision
- Excellent phone and email manner
- Strong attention to detail
- Strong analytical skills
- Strong interpersonal skills to work with different management levels
- Strong organizational skills
- Strong time-management skills
- Ability to multitask
- Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, etc.) as well as G-Suite
Fionic’s Interview Process:
- 30 minute screen (virtual) with the COO
- 1 hour in-person interview with the CEO and COO
- 30 minute meet and greets (virtual) with other key members of the management team
- Background Check: All offers are contingent upon a background check that could entail any or all of the following: employment verification, education verification, criminal check, credit check
Fionic Statement:
Fionic is an equal-opportunity employer. We welcome and appreciate all applicants with diverse backgrounds, races, religions, genders, identities, ages and experiences. At Fionic, we are committed to making our workplace safe and inclusive for everyone, while ensuring our talent attraction process reflects best practices.
Our talent attraction mission is to provide recruitment excellence and a candidate journey that is educational and inclusive. We are an international company, so all interviews will be a combination of virtual and in-person.
Please let us know if you require any special accommodation during our interview process. We are more than happy to assist.
