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Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.
Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.
We are currently looking to fill a Part Time opportunity for a Secretary at Queen’s Park Care Centre located in New Westminster, BC.
Come work with us!
Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
This vacancy is subject to the requirements of the Facility Staff Assignment Order (the “SSO”) issued by the Fraser Health’s Medical Health Officer further to the Order issued by the Provincial Health Officer on April 10, 2020 (amended April 15, 2020) (the “PHO Order”). While these Orders are in effect the successful applicant to this vacancy will be limited to working in only one (1) private long-term care hospital, licensed long-term care facility, registered assisted living facility, stand-alone extended care hospital or provincial mental health facility (the “Facilities”).
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
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Detailed Overview: Performs a variety of secretarial and administrative duties such as receiving visitors, typing correspondence, preparing agendas, recording and distributing meeting minutes and other related clerical duties. Responsibilities:
- Types a variety of technical and non-technical documents such as correspondence, reports, medical reports, minutes of meetings, medical billings, statements and reports from written form, drafts and/or dictation; composes correspondence as directed.
- Initiates client’s file by obtaining client information from staff and others such as physicians and other health care facilities to complete client file information; interviews the client, relatives and/or friends to obtain information such as personal details.
- Enters information and completes admission and other related forms to the appropriate department; maintains a registry of admissions and/or discharges; completes a variety of standard forms such as medical insurance billing forms.
- Telephones and/or transmits medical and medical- related information to clients, physicians and others according to established procedures.
- Performs secretarial duties such as answering the phone, taking and relaying messages and redirecting calls to the appropriate department; provides information regarding available hospital and/or community resources to clients/families/clients.
- Distributes invoices to clients for a variety of billings and sundry accounts based on billing schedules; receives and records cash payments by the client and takes deposit record and payments to the Cashier; balances daily cash payments against payments from clients; secures cash deposits if the cashier is closed.
- Creates, maintains, updates and compiles statistical and related reports on department activities; researches, organizes and summarizes activities into various reports; sets up and maintains filing systems such as client records and correspondence.
- Maintains records such as statutory holidays, vacations taken and staff evaluation; forwards forms to appropriate area for completion and follow up.
- Maintains adequate inventory of supplies by preparing requisitions for authorization for the manager; attends various meetings and prepares and/or provides information related to meeting agendas, as required.
- Performs other related duties as assigned.
Qualifications: Education and Experience
Grade 12, medical terminology and two (2) years’ recent related experience, or an equivalent combination of education, training and experience.
Skills and Abilities
- Ability to keyboard at 50 wpm.
- Ability to communicate effective both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
