Fuze HR Solutions Inc Looking for Logistics Coordinator at Pointe-Claire, QC Full Time

Role: Logistics Coordinator

Status: Permanent

Location: Montreal, QC

Reefer Containers

• Prioritize orders according to shipment details and contract deadlines
• Check with supplier to ensure product is available to ship within contract period
• Confirm Quality approval with relevant department
• Confirm shipment schedule with customer, and required ETA
• Make the appropriate booking with steamship line or Freight Forwarder.
• If required, arrange advance payment to ensure no delay in shipment
• Prepare L/C’s applications in communication with the accounting dept. Advise supplier.
• Send shipping instructions to supplier
• Send pick up instructions to trucker if required
• Send booking details to supplier
• Send shipping schedule to customers and update ERP & Excel
• Communicate any delays with trader, customer, and supplier then re-issue shipping schedule to confirm acceptance by customer. Update ERP
• Ensure Label from packer is approved as per the customer’s requirements, and that they are placed in the correct location on the carton.
• Request shipping details and customs documents from supplier / steamship line and enter in ERP
• Obtain the loading pictures from suppliers on all shipments and provide to customers upon request.
• Send shipping advice to customers
• If cross-border, locate missing forms for customs to clearance
• Create CCI and Import Declaration for Canadian imports
• Arrange customs clearance of trailer by sending required documents to broker ( invoice, certificate of origin, CCI & Import Dec for Canada etc)
• Receive notification for product delivery and update status
• Confirm with client that shipment was received in good order
• Chase all missing invoices at month end

• Send B/L instructions
• Check and ensure all Customs clearance documents are received and correct
• Send instructions to transport company for delivery
• Check for vessel arrival, container discharge, container release and follow up with the transport company for delivery.
• Receive notification for product delivery and update status in ERP.
• Generate invoices based on shipment status to ensure details are correct
• Send original documents and invoice to customer, and record waybill # in order if applicable

Requirements

• Food industry experience an Asset
• Experience importing products for their Employer company preferred over Forwarding or Ocean carrier experience
• Fluency in English
• Fluency in Excel and Power BI skills an asset

#QPQC