Georgian College Looking for Part-Time Program Financial Services Assistant at Barrie, ON Full Time

Department: Henry Bernick Entrepreneurship Centre

Campus: Barrie

Classification: Support Staff

Posting Date: April 4, 2022

Salary Range: $20.23/hr

Hours per week: Up to 24 hours per week (current hours anticipated to be 24 hours per week)

Status: Part-Time (Temporary Replacement)

Effective: April 11, 2022 – November 21, 2022

THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE. Terms and conditions of employment are as outlined in the Part-time Support Staff Collective Agreement

Reporting to the Executive Director, Henry Bernick Entrepreneurship Centre (HBEC), the incumbent is responsible for a wide range of duties related to accounts payable, invoicing, journal entry, proper allocation of expenses, staff expense reporting, Purchase Card management, purchase requisitions, and financial analysis and reporting, This position would also provide backup for the Operations Officer role within the department (Research and Innovation (R&I) and HBEC) and in this capacity support budget preparation and reporting to external funding entities. Specific duties include, but are not limited to:

Financial/Budget/Data Management:

• Creating Excel spreadsheets to compile data and conduct analyses on projects and events
• Preparing documentation, in consultation with Manager(s) and in conjunction with Accounting/Finance to issue purchase orders and requisition receipts, cheque requisitions, invoice requests and processing of invoices
• Coding of invoices and expenses to ensure appropriate assignment of departmental costs
• Working with team members and the Exec. Assistant re: expense reports and PCard creation and allocation and the submission of these to Managers for approval
• Providing assistance to the Operations Officer with respect to the creation, monitoring and reporting on all budgets within the applied research and entrepreneurship portfolios (Departmental budgets; project budgets)
• Providing assistance to the Operations Officer for HBEC and R&I with respect to scheduled reporting to external funding bodies. This to include completing internal and external financial reports and status reports for multiple different funding agencies as per their requirements – can be monthly, quarterly, yearly and/or upon project completion

Administrative Support:

• The incumbent is responsible for various administrative duties related to the R&I and HBEC portfolios. This includes:

o Completing and reviewing the reconciliation of department credit card statements, prior to manager’s approval

o Completing and reviewing staff expense reports for Manager approval

• Maintaining department records, files, and correspondence
• Responding to inquiries regarding R&I or HBEC services from staff or students
• Special Projects as assigned by the Manager which may involve event or program engagement

QUALIFICATIONS:

• Successfully completed a two-year postsecondary diploma in a relevant field of study that may include but, is not limited to business administration, accounting, or bookkeeping
• A minimum of one year experience with PeopleSoft Finance and Accounting Principles and/or Bookkeeping
• Experience with budget preparation/management, understanding of Generally Accepted Accounting Principles, financial forecasting, conducting financial variances analyses, and preparing financial reports
• Experience in processing Accounts Payable/Accounts Receivable and a general understanding of the Accounting cycle.
• Computer skills and experience with Microsoft Office Suite (Outlook, Excel)
• Proven ability to work with policies and procedures
• Interpersonal and communication skills (written and oral)
• Organizational and time management skills with the ability to meet deadlines
• Proven ability to be detail oriented and enter data accurately
• Ability to work independently and within a team environment

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has a COVID-19 vaccination procedure in place. As a condition of employment, employees are required to be vaccinated for COVID-19 to work on any campus, or a facility owned, operated or controlled by Georgian College unless they have a valid medical or religious belief/creed reason for not getting vaccinated, which reason will be considered on a case by case basis and which will be subject to the College’s accommodation processes.

Applications for this position must be received by 11:59 p.m. on April 11, 2022. While we thank all applicants, only those contacted for an interview will be acknowledged.