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Our boutique law firm in downtown Kitchener, practicing exclusively in plaintiff personal injury, is looking for a legal assistant to join our team on a contract basis. Join our team with this entry-level position helping our legal assistants with production requests, undertakings, medical brief maintenance, maintaining digital filing and more!
Type: Contract, six months. Opportunity to become full-time after contract lapses. Flexible work schedule (TBD) with opportunity to do some remote work (hybrid position) after probation and training; 37.5 hours a week.
Benefits: vacation time, sick time, appointment time, group health benefits, parking as a taxable benefit and quarterly social events.
Training: one-to-one training for two to three days with supervision as needed thereafter.
Remuneration: commensurate with experience, $17.00 – $21.00 per hour.
Tasks include:
- Drafting correspondence and legal documents as directed by legal assistants.
- Communicate regularly with clients, coworkers, and other representatives in a professional manner by phone, in writing, via video (zoom or similar) or in person.
- Responsible for clerical, administrative and general office duties.
- Organize and expedite flow of work.
- Maintaining multiple calendars and scheduling.
- Client file maintenance including, but not limited to requesting productions, undertakings, building medical briefs, filing physical and digital communication and productions.
- Opening and closing files.
- Working with a team of assistants to ensure tasks are completed in a timely and accurate manner.
- Using Primafact, Microsoft Office Suite, Outlook and PC Law to maintain client files.
- Any similar tasks that may be assigned to you.
Skills required:
- Reading Comprehension: understanding written sentences and paragraphs in work related documents.
- Active Listening: giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Speaking: talking to others to convey information effectively.
- Writing: communicating effectively in writing as appropriate for the needs of the audience.
- Critical Thinking: using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Time Management: managing one’s own time and the time of others.
- Active Learning: understanding the implications of new information for both current and future problem-solving and decision-making.
- Judgment and Decision Making: considering the relative costs and benefits of potential actions to choose the most appropriate action.
- Monitoring: monitoring/assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Adaptation: thinking quickly to respond to sudden changes in circumstances. Persisting in the face of unexpected difficulties.
- Service Orientation: actively looking for ways to help clients, coworkers, managers and lawyers.
- Teamwork: understand how to work effectively and respectfully in a team environment as this role is partnered with a senior assistant.
- PC Law: experience an asset.
- Primafact: experience an asset.
- Microsoft Office Suite: experience required.
- Adobe: experience required.
Education:
– Law Clerk Program (College Level); or
– College Diploma in office administration, medical office, and/or,
– University Degree
We thank all interested applicants for this position. Only those selected for an interview will be contacted.
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Salary: $17.00-$21.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home
Schedule:
- 8 hour shift
Work Location: Hybrid remote in KITCHENER, ON
