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Reporting to the Manager, Organizational Transformation and Effectiveness, the Human Resources Information Systems (HRIS) Associate works closely with team members in the People and Culture Office, providing functional and technical system support in the areas of compensation and benefits. The HRIS Associate is a key team player in ensuring data integrity within the HR information systems and the overall efficient flow of information to support HR processes, as well as administrative leadership in various HR programs, including within the Organizational Development and Learning team.
Key Responsibilities
- Enters data for employee and other personnel related changes. Timely updates to various systems within established timelines.
- Participates in the audit process of entries to validate accuracy of input.
- Performs cyclical audits of various HR entitlements. Investigates anomalies with the People and Culture team, the Payroll team, and others areas across the organization, as appropriate and plays a key role in their resolution based on standard procedures. Escalates issues, as appropriate.
- Participates in various system enhancements, related to but not limited to the HRIS system or payroll systems.
- Provides administrative support to the Compensation, Benefits and Organizational Learning and Development team. May include administrative functions related to:
- Documentation: Development, distribution, organization and storage
- Coordination of training: communications with internal and external stakeholders and vendors and logistical matters.
- Cyclical audits: Responsible for ensuring entitlements to various HR programs are applied accurately. Often will act as the first point of contact for employees within the programs.
- Data collection: Access various systems and sources of information to provide data to help inform decisions in compensation, benefits and systems.
- Provides front desk coverage periodically; addresses needs of visitors to the People and Culture office.
- Partners with the Manager, Organizational Transformation and Effectiveness in seeking opportunities for continuous quality and process improvement.
- Assists in organizing, planning and completing special projects as assigned.
- Performs other duties as assigned.
Qualifications
- Minimum of 5 years administrative experience. Healthcare environment preferred.
- Graduate of a college program or equivalent. A post-secondary education in Human Resources Management is an asset.
- Strong organizational skills and event planning experience. High level of attention to detail.
- Significantly skilled with MS Office Products: Excel, Word, PowerPoint and Outlook. Ability to generate Excel spreadsheets with advanced formatting and filtering options. Knowledge of advanced macros an asset
- Able to work in a fast paced environment with frequent interruptions and tight deadlines.
- A well cultivated critical thinker. Raises vital questions and problems, formulating them clearly and precisely. Communicates effectively with others in figuring out solutions to complex problems.
