Competition #: FY2223-022
Date Posted: October 21, 2022
Date Closed: until filled
Start Date: as soon as possible
Reports to: Manager, Finance
Category: Permanent Full-Time
Team: Finance
Primary assigned location: 401 The West Mall, Etobicoke
POSITION SUMMARY
Reporting to the Manager, Finance, this position provides financial administrative support for the finance department specifically accounts receivables, payables, billing as well as analysis to ensure accuracy and reliability of financial and statistical data with respect to the general ledger, internal & external submissions in accordance with Management Information System (MIS) standards.
KEY RESONSIBILITIES
Corporate Accounting/Finance
Maintains General Ledger (GL) integrity by ensuring accuracy and compliance with MIS and the approved budget
Verifies accuracy of costs, quantities, allocation and backup to appropriate expenditures accounts
Responsible for processing payments through financial system and online direct deposit ensuring strict deadlines are adhered to
Supports weekly cheque runs and the preparation of manual cheques when required
Reconciles the GL the in financial system by verifying the accuracy of account allocation for the Home Community Care Support Services (HCCSS) Purchase Service invoices and payroll/benefit accounts and cost centres
Supports the cash management process by compiling the related information from payroll, billing and accounts payables on a daily basis, escalation for cash loan requirement from financial institutions; leads the reconciliation process including cheque clearance in the financial system
Supports preparation of related journal entries for bank transaction
Verifies the internal control system as it relates to bank deposits
Prepares and posts month-end purchase service accruals and all year-end accruals
Performs ongoing maintenance in the financial system including new account and vendor setup, running month-end reports, etc.
Conducts account analysis across the organization as requested (i.e. analysis of liability accounts, expenditure accounts)
Compiles data for year-end balance reconciliation for various service providers
Assists with Verification of payroll related payments with respect to statutory dues
Assists the Manager, Finance in maintaining appropriate internal control systems and ensuring procedures are in place to safeguard financial and other assets of the organization
Assists the Manager, Finance during statutory audit by preparing and analyzing various reports and analysis as may be required by the auditors
Completes a periodic cash flow analysis for review by the Manager, Finance.
Prepares bank deposits, monthly bank statements maintenance, bank reconciliation
Participates in the development and successful implementation of the department’s annual Business Plan
Billing
Plays a key role in supporting the FMHC service reconciliation process in HPG/CHRIS, ensuring accurate reporting of FMHC and performing monthly audits.
Supports Family Managed Home Care program (FMHC)with screening for integrity of supporting documents, submitted schedules by client with accuracy , compliance with terms and conditions of FMHC contract.
Reconciliation including Family Managed Home Care (FMHC) batches in accordance with GAAP and MIS guidelines
Reviews/verifies documents for payment of FMHC eligible expenses and ensures proper sign offs
Works closely with the FMHC Teams to ensure FMHC families are successful and accountable to FMHC Program Specifications
Provides support in the analysis and reconciliation of FMHC accounts as required
Provides effective and efficient communications with Family Managed Home Care (FMHC) clients SDM and other stakeholders, regarding billing issues such as discrepancies and non-compliance.
Maintains efficient client record keeping (both Digital and Physical) adhering to strict organization privacy policies and procedures
Reconciles the GL financial and statistical billing records for FMHC billing for quarterly MIS trial balance submissions
Support the billing and payables process, ensuring the correct amounts, allocations, etc. are accurate and timely
Responsible for regular billing analysis; liaises with managers, staff and service providers for billing and finance related issues
Responsible for producing and analyzes weekly billing reports for management, and Quarterly billing for Family Managed Home Care submission to external stakeholders.
Provides interpretation, advice and technical guidance to Accounts Payable staff in matters of financial processes and procedures on a day to day basis specifically for Family Managed Home Care program.
Conducts investigations on billing and Family Managed Home Care issues such as resubmissions, pricing, contract compliance, discrepancy and resolves issues and escalates to Manager, Finance and other stakeholders ( Contracts management, HCC team )as required
Assists with the preparation of accounts receivable invoices related to expenditure recoveries as required, maintains GL transaction for accounts receivables and collection of overdue invoices.
Provides back up coverage for Finance Lead and Accounts Payable team
Reporting
Provides weekly/monthly analysis to Home Care on Family Managed Home Care billing fluctuation as is relates to service providers for FMHC and identifies trending and risk as it relates to billing
Runs ad hoc reports (i.e. Service Provider Impact reports, FMHC ad Hoc reporting inquiries etc.) and provides analysis of the expenditures to senior management, client services, auditors etc.
Compiles, analyzes and supports the Manager, Finance, Manager Financial Planning & Reporting & Director of Finance to ensure accurate submission of financial and statistical reports to the MOH/OH and other Government bodies Trial Balance Submission; quarterly/year end and supplementary reports)
QUALIFICATIONS
Education, Training & Experience
University degree or College diploma in Finance or a related discipline (or equivalent combination of education and experience)
Actively pursuing a professional accounting designation (e.g. Certified Management Accountant (CMA), Certified General Accountant (CGA) or equivalent)
Three (3) to Five (5) years’ experience in accounting and finance administration/procedures and maintaining confidential financial files
Training in tools, systems and databases used in budgeting and accounting
Working knowledge of Generally Accepted Accounting Principles (GAAP) procedures, and MIS standards
Experience / working knowledge in financial reporting and analysis
Excellent planning, time-management, multi-tasking and organizational skills
Ability to handle pressure in a fast paced, changing environment
Experience in a health related environment preferred
Ability to handle pressure in a fast paced, changing environment
Experience in a health related environment preferred
To apply for this vacancy please visit the Mississauga Halton page at healthcareathomejobs.ca
Home and Community Care Support Services Mississauga Halton is a respectful, caring and inclusive workplace, committed to Employment Equity. We welcome diversity in the workplace, and encourage applications from all qualified individuals including women, members of visible minorities, Indigenous peoples, 2SLGBTQ+ and persons with disabilities. We will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities. Applicants need to make their requirements known when contacted.
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