Honda Trading Canada Looking for Logistics Coordinator at Alliston, ON Full Time

Honda has a clear vision for the future in 2040, and it’s a joyful one. We are looking for people with the individual skills, courage, persistence, and dreams that will help us reach our future-focused goals. We are seeking diversity of thought and experience to drive innovation and help us make fully informed decisions.

Honda Trading Corporation, the exclusive global trading arm of Honda, supporting Honda’s global business efforts by finding marketing products to sell in Japan. Honda Trading’s global offices operate in 28 locations in 20 countries, with more than 2,000 associates dedicated to finding “best fit” solutions to our customers’ changing and evolving business needs. Since its founding in 1972, HT has evolved into a multi-billion-dollar international import-export organization, providing vital services based on unparalleled knowledge and experience to HT customers in the global marketplace.

Honda Trading Canada (HTC) was established in 1990, with the Canadian Head Office located in Alliston, Ontario. HTC is a 100% subsidiary of Honda Trading America.

Honda Trading Canada procures and delivers products all over the world. As a fully licensed Customs Broker with a dedicated Logistics group, we are able to handle the most complex import and export challenges of our business partners.

At Honda Trading Canada, our unique approach and hands-on atmosphere give you the opportunity to learn through doing, ownership, responsibility, and autonomy.

Please note this position is to cover a Maternity Leave**

SCOPE OF POSITION:

This position will provide administrative assistance to department Account Representatives for both international and domestic logistics business. They will work directly with carriers and customers to ensure appropriate bookings and take structured actions to ensure on-time delivery into customer locations. This includes (but is not limited to) problem resolution regarding delivery issues and escalate to Account Representatives as appropriate for direction and support and prepare/support all administrative processes related to the logistics transactions in a timely manner. The role may involve periodic administrative support with the Customs department and other administrative assistance as required by the Supervisor and/or Manager.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

• Customer Service – Execute valued customer/supplier interactions through phone or email communication. Escalate as needed to Account Representative for appropriate resolution.
• On-Time Delivery – Track shipments and expedite shipments as necessary by discussing with customers/ suppliers and Account Reps to ensure delivery will meet requested delivery date and updating databases accordingly. Prepare customs paperwork for broker and ensure compliance with customs clearance using CERS application as required. Processing and tracking of KD Container shipments to Honda Motor, Japan, for Honda of Canada Manufacturing.
• Administrative Processing – Set up sales and purchase orders within system. Complete daily invoicing. Manage report weekly to ensure any accrued sales from prior month are billed within current month. Keep reporting current. Review Accounts Payable (AP) & Cost Reconciliation Reports and perform reconciliation activity to avoid aged AP. Review Accounts Receivable (AR) and action activity to ensure timely receipt of payment for all AR
• Month End – Ensure clean, accurate and timely reporting to ensure integrity of financial reporting. Monthly, prepare month end reports within the scheduled timeline, issue reports to team members (Account Reps & Supervisor) for appropriate level of analysis and SOX compliance. Weekly, conduct reconciliation of reports to ensure reports are minimal at month end. Daily, complete customs spreadsheets daily, locating information as required to ensure efficient month-end closing.
• Compliance – As the one point of contact for the logistics department, co-ordinate any required compliance activity such as but not limited to SOX, contract request forms

POSITION PROFILE AND QUALIFICATIONS

• Personal Computer skills using Microsoft Word, Excel, PowerPoint, and general database entry
• Strong customer service experience
• 2 years’ experience in logistics role
• College Diploma in Administration and/or Logistics & Transportation
• Strong interpersonal, analytical, reasoning, and persuasive skills
• Ability to work independently and multitask
• Strong eye for detail, ability to identify and resolve issues independently
• Must be a team player
• Ability to work under tight deadlines in a fast-paced environment

Honda Trading Canada Core Values

Ability to demonstrate, understand and apply HTC Core Values. All applicants must demonstrate these values as part of the application process:

• Pursues customer knowledge and Dreams of what could be, seeks out challenges is unafraid of failure.
• Provide Joy to our customers and work for a cause greater than oneself. Put yourself in the customer’s shoes to feel what they feel and proactively identifies gaps or concerns. Attentively listen to customers to tap into real insights behind what the customer is saying
• Business and Customer needs are continuously changing. Meet the changing demands of our customers with speed, flexibility, and a Challenging Spirit.
• Demonstrates a Passion, energy, excitement, determination, and drive to advance the customer experience.
• Foster Respect through cooperation and collaboration by understanding everyone’s value. Whethe working with your coworker, customer, or supplier, all are critical to achieving Honda Trading Canada successes and an outstanding customer experience.

Please submit your resume by 12:00 pm on November 17, 2022

No phone calls or faxes please. We wish to thank all applicants, however, only those selected for an interview will be contacted.

Honda Trading Canada Inc. is committed to providing accommodation in its recruitment processes to applicants with disabilities, upon request. The accommodation provided will take into account the applicant’s accessibility needs.

If you require accommodation at any time during the recruitment process or in order to successfully submit your application, please email Human Resources

Job Type: Fixed term contract

Schedule:

• Day shift

Experience:

• Logistics: 2 years (preferred)
• Microsoft Excel: 2 years (preferred)
• SAP/ERP: 2 years (preferred)

Work Location: Hybrid remote in Alliston, ON

Application deadline: 2022-11-17