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Houselink and Mainstay Community Housing (HLMS) is a leader in the field of supportive housing and recovery for people living with mental illness and addictions. We have the following opening for individuals interested in joining our progressive workplace:
HR Generalist
35 hours Monday – Friday
Permanent Position – 550 Queen Street East Toronto (on-site)
We are an essential service and the incumbent will be required to work on site at our 550 Queen Street East Head Office. Personal protective equipment and COVID-19 protocols are in place as per Public Health guidelines. HLMS has a mandatory vaccination policy. All applicants selected for an interview will be required to provide proof they are fully vaccinated or have a valid medical exemption.
Position Summary
The HR Generalist is responsible for coordinating activities in the HR department to support the services provided to our internal clients. The main areas of focus will be recruiting, Human Resources Information Systems (HRIS) maintenance, payroll back up, Health and Safety support and general administration within the HR department.
Regular hours of employment are 35 hours a week Monday to Friday with work required outside regular work hours. This is an in-office essential position with limited to no access to remote working. This position currently operates from our 550 Queen St East head office. This is a fulltime permanent position, 35 hours per week, Monday to Friday 8:30 – 4:30. This position is outside the bargaining unit. Step 1, starting annual salary is $52, 035.
Recruiting
Prepares job posts as per HR Management direction, posting to various job and community boards
Proactively identifies external sourcing opportunities and labour market trends
Short lists, pre-screens applicants, tracking recruitment metrics as required
Provides short listed applicant lists with evaluative summaries to HR/hiring manager.
Schedules interviews and sets up interview panels; coordinating all invites and meeting details with all parties
Completes reference checks in a timely manner
Assists as required with offer letter preparations
Completes onboarding of staff including new hire document assignment of cell phones and laptops
Records asset assignments in HRIS
HRIS
Sets up all new employees in the system in a consistent manner
Terminates employees who leave the organization
Updates staff changes in the system
Payroll
Supports and covers as back up for bi-monthly payroll processing
Sets employees up in time and attendance system.
Labour Relations
Files all grievances in HRIS system
Tracks status of grievance and related correspondence
Schedules labour management meetings
Takes minutes at Labour Management meetings
Assists with research for collective bargaining
Benefits
Assists with benefit enrollments and member change administration
Communicates compensation changes to payroll and benefits
Works with HR department and providers as required
Health and Safety
Schedules regular health and safety meetings.
Ensures health and safety bulletin boards are up to date.
Maintains health and safety records
Attends meetings and take minutes
Tracks site inspection completion
Maintains violence assessment plan and modifications
Tracks violence assessment inspections
Other related H&S tasks
WSIB
Ensures paperwork submitted to WSIB within timelines
Prepares eform 7 and uploads all case documents to e-terminal
Tracks all claims and RTW updates
Assists staff in completing forms in field re form 7s
HR Administration and Coordination
Reviews the benefits bill monthly to make sure the terminated staff are removed and adding any new staff as they become eligible.
Fields/answers employee questions on benefits plans
Tracks staff to set them up in the benefits and pension plans as per the waiting periods
Maintains seniority lists for union
Backs up reception as needed
Codes HR invoices and create cheque requisitions for signature as needed
Manages all PPE for organization including needs, inventories, orders and distribution
Maintains database of all job description and job evaluations for all jobs
Maintain database of training requirements for staff
PreparesT2200s each February for approval by Director
Other duties and special projects as assigned
Requirements
BA or post graduate degree in Human Resources Management
CHRP designation, in progress
2-3 years’ progressive HR in a HR Generalist/Coordinator role
1-2 years’ experience in a unionized setting required
Exceptionally organized having demonstrated time/project management ability
Excellent communication skills spoken, written
Strong analytical ability with exceptional attention to detail
Strong reporting ability presentation/facilitation skills
Strong familiarity and comfort with applicable provincial employment law
Diversity, equity and inclusion focused, demonstrated knowledge of human rights legislation
Solid proficiency with Microsoft Suite Word, Outlook, Power Point
Advanced Excel required, advanced functions, pivot tables is required, VBA preferred
Experience working in a not for profit, an asset
Please apply here online with cover letter and resume by February 22, 2021, by 5:00 pm, quoting File # HRC013122. No phone calls please. Only those selected for an interview will be contacted.
HLMS aspires to have a workforce that is representative of the diversity of our community and encourages applications from people with lived experience of mental health challenges and other equity seeking groups. HLMS will provide accommodation in the interview process, upon request, to ensure a fair and equitable process.
Job offers are contingent upon the successful completion of a Criminal Records Check.
