Inn at Laurel Point Looking for Event Planner at Victoria, BC Full Time

Vancouver Island Wedding Industry Award – Best Indoor Ceremony Venue
Outstanding Workplace of the Year Award, Chamber of Commerce

Voted Best Hotel Venue, Vancouver Island Wedding Awards
Employer of the Year Award, Tourism Vancouver Island

Job title: Event Planner

Job Status: Permanent, Full-time

Signing Bonus: $500 ($200 on joining + $300 after completing probation)

Wage: $54,000 – $57,000 per annum

Summary of Position:
To represent Inn at Laurel Point in all guest interactions as “A refined coastal experience in a waterfront city setting, guided by sincere, friendly service, to create remarkable memories.” This position is accountable for the complete coordination and supervision of group events and weddings from the point of contract signing to post event follow-up and final billing.

Responsibilities:

• Promptly respond to all client inquiries and provide immediate attention to their needs
• Responsible for managing group blocks (whether passed along from a Sales Manager or booked directly through the Events team)
• Act as main contact for event and conference organizers as well as wedding couples in the detailed planning process of their event and/or conference
• Obtain and confirm event related details with clients. Organize and disseminate information to all departments through e-mail, group resumes, and banquet event orders in a professional and timely manner
• Maintain close relationship with all hotel departments to meet and communicate each groups’ needs
• Attend banquet event review meetings, daily hotel line-up meetings, and monthly department meetings as required
• Create floor plans for the best use of space for each event
• Conduct site visits and actively sell weddings and other leisure groups as well as “catering only” bookings
• Ensure that all accounting procedures are followed including deposits, appropriate credit and pre-payment
• Maximize revenues through effective upselling
• Coordinate clients’ needs with suppliers and vendors to supply rental items, audio visual equipment, décor & themed items, and other needs as identified by the client
• Other duties, projects, and initiatives as assigned by the Director of Sales & Marketing or Event Manager

Qualifications:

• Must have minimum one year of Event Planning experience in a 4 or 5* hotel. Candidates with equivalent restaurant planning experience will be considered
• Sound knowledge of food and beverage, banquet/catering and hotel operations
• Post-secondary education in Hospitality & Tourism Management or related field an asset
• Fundamental knowledge of OPERA (or other property management system) and Social Tables an asset
• Excellent knowledge of Word and Excel
• Must be able to work Tuesday to Saturday on a weekly basis
• Must be available outside of regular scheduled hours as required
• Strong critical thinking and negotiation abilities
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Exceptional listening skills and telephone etiquette
• Ability to multi-task, prioritize and work well under pressure
• Confident, well groomed, professional presentation
• Must be self-motivated, professional and be able to work with colleagues at all levels
• A strong focus on service and exceptional guest and colleague relationship building
• Must be able to embrace the 4 core values of the Laurel Point Inn: Excellence, Respect, Curiosity and Stewardship

Reports To: Event Manager

Closing Date: Please submit your application as soon as possible as applications are reviewed daily

What’s in it for you?

• Competitive Wages
• A fun & friendly workplace culture that embraces diversity
• Cross-training opportunities to grow your skills
• Best staff meal in town and by the way, it’s free!
• Complimentary parking on non-restricted days during the off-season
• Comprehensive benefits package
• Colleague of the month recognition program
• Summertime volleyball on Sticky Wicket rooftop, BBQs on our stunning Terrace patio, free themed year-end Gala to thank you
• Aura waterfront restaurant + patio staff discount – 50%
• Need a staycation? We’ve got you covered, after your 1-year work anniversary, enjoy a complimentary one night stay including breakfast for 2
• Friends & Family hotel discount (so you can show off your amazing workplace)

• Candidate referral bonus – $500
• Industry discounts
• Workshops
• Cross-training opportunities
• Skill and advancement training programs
• Shower and locker facilities

Thank you for considering Inn at Laurel Point as your employer of choice!

Job Types: Full-time, Permanent

Salary: $54,000.00-$57,000.00 per year

Additional pay:

Benefits:

• Company events
• Dental care
• Discounted or free food
• Extended health care
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Holidays
• Weekend availability

Experience:

• Event Planning in Hotels: 1 year (preferred)