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We are looking for an enthusiastic Senior Procurement Specialist in Alberta! The candidate will refine identified business and technical requirements and translate those into solicitation documents such as RFP/NRFP/RFQ/RFI as required.
Start Date: September 18, 2023
End Date: February 29, 2024
Working Condition: Onsite (Oxbridge Place, located at 9820 106 Street, Edmonton AB.)
Responsibilities:
Solicitation Document Preparation
- Support the development of a strategy for procurement preparation based on project goals and criteria.
- Refine identified business and technical requirements.
- Preparation of RFP (request for proposal)/NRFP (Negotiated Request for Proposal), RFQ (request for quotation), RFI (request for information), and draft review documents.
- Identify any subprojects where separate RFPs may be required to acquire specific vendor services.
- Assist the Department in providing RFP interpretations to vendors by developing written responses to questions.
Evaluation & Debrief
- Prepare RFPs selection methodologies, evaluation plans, evaluation criteria mandatory, evaluation schedules, and final award recommendations.
- Review vendor proposals for quality accuracy and adherence to required standards.
- Creation of supporting project documentation as per the guidelines of the Government of Alberta procurement policy.
- Assist in planning and scheduling bidders conferences and vendor presentations including agenda development for those activities.
- Assist in debriefing unsuccessful vendors.
Contract Execution & Post RFP activities
- Assist the Department in finalizing contracts with recommended vendors.
- Conduct post-procurement reviews and vendor evaluations lessons learned.
- Prepare evaluation reports and procurement recommendations for Department reviews and signoffs.
Project Management
- Plan, coordinate, and prepare controlling documentation for procurement plans and processes.
- Develop effective communications processes to ensure adequate project progress and issue reporting to all participants and stakeholders.
- Plan and coordinate procurement activities including financial estimates, business technical requirements, and contracting options.
- Additional procurement-related responsibilities as required by the Project Delivery Manager.
Must Have:
- 5 years experience as Procurement Specialist
- Experience in Request for Quote (RFQ) and/or Request for Proposals (RFP) procurement instruments
- Procurement Experience in Public Sector
- Experience with posting public bidding opportunities on Alberta Purchasing Connection (APC) or equivalent
Nice to have:
- Experience in Government of Alberta (GoA) 1GX and Ariba technology systems
- Balanced multiple projects at the same time
- Demonstrated capacity to navigate and learn to master new technological platforms
- Experience in Supply Chain Management Professional (SCMP) designation, or equivalent.
Join our growing team now!
