Kwantlen Polytechnic University Looking for Administrative Assistant, Policy & Academic Affairs at Surrey, British Columbia, Canada Full Time

Support Staff (BC General Employees Union)

Hours Of Work (BCGEU)

8:30am – 4:30pm

# of openings:

1

Hours Per Week (BCGEU)

35

Pay Level

9 – BCGEU Pay Grid

Days Of Work (BCGEU)

Monday, Tuesday, Wednesday, Thursday, Friday

Employment Type

Permanent Full Time

Internal Closing Date

September 2, 2023

Travel Frequency

Occasional travel between campuses is required.

External Closing Date

Open Until Filled

Competition ID

2853

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

Primary Function

Under the supervision of the Special Assistant to the Provost on Policy and Academic Affairs (Special Assistant) the Administrative Assistant, Policy & Academic Affairs is responsible for providing exemplary project and administrative support within the Policy and Academic Affairs unit in the Office of the Provost while maintaining confidentiality and discretion. This position ensures operational efficiency by working closely with the Special Assistant to the Provost on Policy and Academic Affairs and the Policy and Academic Affairs Specialist (Specialist), and provides backfill support for the Specialist, when required and as appropriate. Responsible for the day-to-day operation of the Policy and Academic Affairs unit, the incumbent is expected to exercise a high degree of diplomacy, tact, and good judgement and to possess exceptional customer service, organization, and communication skills.

Employer Required Knowledge Skills And Abilities

• Demonstrated experience with administrative support in a post-secondary or Executive-level environment.
• Proven ability to handle confidential matters and materials with tact and discretion.
• Proven ability to compose standard forms of business communication such as memoranda, business correspondence, agendas, minutes of meetings, etc.
• Superior communication and presentation skills, including excellent oral and written skills, with demonstrated attention to detail.
• Excellent personal and professional management, organizational and decision-making skills.
• Proven ability to juggle and prioritize tasks, work to deadlines and demands, make responsible decisions and determine when to seek advice.
• Demonstrated ability to accurately record and transcribe meeting minutes.
• Proven ability to effectively manage and prioritize time in order to complete tasks, meet changing priorities, work to deadlines, and make responsible decisions while maintaining high levels of customer service in an administrative environment with multiple demands and frequent interruptions, make responsible decisions and determine when to seek advice.
• Knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
• Demonstrated initiative, organizational, and decision-making skills.
• Demonstrated ability to work independently and as a team member.
• Demonstrated ability to perform advanced Microsoft Office and Internet applications.
• Ability to key 50 wpm with a high degree of accuracy.
• Knowledge of post-secondary governance and policy development systems is an asset.
• Ability to travel between campuses may be required.
• Flexible in scheduling as occasionally hours outside of regular work hours may be required.

Employer Required Education & Experience

• A bachelor’s degree plus a minimum 5 years administrative experience in a post-secondary or Executive-level environment
• Knowledge of BC and Canadian post-secondary education systems, governance structures and policy development.
• Administrative experience in the area of policy, administration or an equivalent combination of education, training, and experience.

Click Here For a More Detailed Job Description

Does this role sound like it was made for you, yet you don’t check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note To Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at humanresources@kpu.ca .

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.