Launch Advisory / Launch HQ Looking for Administrative Assistant, Accounting/Bookkeeping & Operations (Part-time) at Burnaby, BC Full Time

Who are we and what’s our mission?

At Launch HQ, we’re hyperfocused on making it extraordinarily easier for entrepreneurs and startups to launch, optimize, and scale their businesses through a variety of services, resources, and technological solutions all in one place.

In our technology-driven advisory division (Launch Advisory), which you’ll be joining, we empower business owners by being their dedicated teammate across multiple core functions of their business – whether it be operations, technology, accounting, or finance. We know how difficult a business owner’s journey is (no matter what stage they’re at) and we’re striving to make their pursuit as simple as possible so they can spend more time on actually growing their business.

We’re a multidisciplinary team with accounting, finance, and technology backgrounds, as well as experience with working with startups and some of the most renowned brands, locally and internationally.

How will you get to make an impact?

Due to rapid growth, we’re looking to onboard an Administrative Assistant, Accounting/Bookkeeping & Operationsto join our team on a part-time basis (2-3 days per week on average).

You’ll get to work directly alongside founders and businesses from a diverse range of industries with a general focus on:

• Providing ongoing Administrative, Data Entry and Bookkeeping Support using industry-leading cloud-based software and applications
• Software/Technology analysis, which includes software research and implementation with a focus on improving operations (i.e. automating and streamlining workflows where possible), for both clients’ business and ours

About the Role and Daily Responsibilities

You’ll be directly responsible for helping both our clients and fellow teammates run lean and thrive to the best of their abilities.

Your role as an Administrative Assistant, Accounting/Bookkeeping & Operations will include, but is not limited to:

• Working with a diverse set of clients and being one of their primary points of contact for general business questions and providing valuable administrative or bookkeeping support.
• Reconciling receipts and invoices, reviewing business expenses and sales, processing payments, as well as performing routine bookkeeping tasks to help our team develop accurate monthly financial reports and analytics for owners to make pivotal business decisions.
• Completion of weekly/monthly administrative, data entry, or bookkeeping tasks for clients so they can shift their focus onto growth, including bank reconciliations, reviewing documents and data for GST/PST tax returns, payroll, invoice generation, data entry, day-to-day bookkeeping, and so forth.
• In addition to assisting with general administrative and data entry work both internally and for clients to provide more capacity for growth, you will be responsible for spearheading projects to identify and implement improvements or automations where possible to streamline processes or reduce the risk of errors.
• Building and developing standardized processes for clients and our firm, based on the technologies being used.
• Implementing cloud-based applications into your clients’ operations in order to automate workflows, including accounting systems.

You’ll become a primary point of contact whenever founders face challenges and also whenever they celebrate wins – sometimes this will be in-person, other times it will be on the phone or using an online conferencing or messaging system such as Zoom or Teams. You’ll also be playing an essential role in our team to help keep our operations running smoothly.

What you bring:

• A post-secondary education completion in general business, accounting or finance (e.g. Diploma, Bachelor’s or equivalent, or greater). We will also consider candidates that are near completion of their program. We do consider candidates with a non-accounting or non-business background if you demonstrate a strong desire to learn through a cover letter or message with your application and other diverse experiences.
• (Bonus) Any past experience with bookkeeping, accounting, or taxes. We do consider candidates without any experience as well if you demonstrate a strong desire to learn through a cover letter or message with your application and other diverse experiences.
• A passion for data entry & analysis, numbers and bookkeeping, and the field of accounting, finance, and tax in order to help business owners.
• A sincere interest for entrepreneurship, startups, and all things related to technology – the more you understand what’s happening in the software and startup world, the more you can learn about ways to improve businesses.
• A sense of curiosity to always question why things are done a certain way and whether we can improve anything. You’re consistently curious about the “why” so you can make better decisions.
• A strong sense of ambition and need to make an impact – you’ll thrive if you’re extremely motivated, humble, team-oriented, comfortable with change and ambiguity, and you have a can-do attitude for challenges of all types.
• Top-notch relationship-building and communication skills (both verbal and written)
• An aptitude for working with numbers, Excel, and data sets.
• As a bonus and not a requirement: Experience with Quickbooks Online or Xero.
• Other bonuses that are considered an asset: experience with web development, programming, digital marketing, copywriting, a passion for writing business-related content, and/or a strong mathematical background.

What we offer:

• A competitive salary with vacation paid out each pay period upfront
• The ability to genuinely make an impact through your daily responsibilities as you’ll be working directly alongside the founders and clients.
• A results-oriented environment with a flexible working environment and hours – to start, we’re looking for someone who can work alongside us in the office 2 days a week.
• An office environment with goodies such as unlimited hot coffee, kombucha, cold brew, and beer on tap whenever you’re at the office during the day!
• Ongoing salary bonus potential based on your personal ability to take on more workload or clients.

This is a part-time position with a start date as soon as possible. To start, we are looking for someone who can be available at least two days a week between Monday and Friday (~16 hours/week) – either two 8-hour days, or possibly three 5-6 hour days. This role can evolve into a full-time role in the future depending on performance and business circumstances.

We want to get to know you the best we can! Please send us your resume and a brief sentence or two explaining why you’d love to join our team and mission.

We will only be getting in touch with candidates that are qualified and are a potential great fit. If you’re interested in working with us but this isn’t quite the right role for you, please head to our contact page on our website and reach out to us anyways!

All applicants located outside of Canada or without a valid Canadian working permit will not be considered.

Job Type: Part-time

Salary: $16.50-$19.00 per hour

Additional pay:

• Bonus pay

Benefits:

• Company events
• Flexible schedule
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Burnaby, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What’s one short/quick reason why you’d like to join our team?

Experience:

• accounting/bookkeeping: 1 year (preferred)