Lerners LLP Looking for Office Services Coordinator, Administrative Services – 1-2 Years – Toronto (In Office) at Toronto, Ontario, Canada Full Time

Description

With offices in London, Toronto, Strathroy and Kitchener, Lerners LLP provides a full range of legal services throughout Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.

Lerners is seeking an Office Services Coordinator to support the Administrative Services team in the Toronto, Ontario office. The ideal candidate will have 1-2 years of experience working in a similar position. The primary duties will be to assist in the life cycle of a file from retention to destruction as well as various other administrative tasks, including print & distribution, front desk and facilities. This is an in office position.

Primary Responsibilities

• Manages digital and physical files
• Responsible for file creation, retention, and destruction in line with firm policies
• Manages off site storage services
• Provides paper-lite support
• Controls access to; corporate documents and evidence
• Processes mail and couriers
• Processes reproduction requests, performs quality control inspections
• Liaises with litigation support/legal teams
• Backup Front Desk Coordinator
• Back up to Facilities and Boardroom Coordinator
• Performs other duties and tasks as assigned

Qualifications

• Minimum 1-2 years of experience as a file clerk, copy centre, receptionist an asset
• College diploma or university degree in related field an asset
• Basic knowledge of records management and associated principles (i.e. knowledge of classification systems) an asset
• Basic knowledge of Microsoft Suite
• The ability to work independently and as part of a fast-paced team
• Time management, organization skills, and attention to detail
• Excellent communication skills

Working Conditions

• The functions of this role requires an assigned back up. Vacation time will need to be set in accordance with your back up.
• Sitting for extended periods of time
• Flexibility to work overtime if requested
• Working within a professional office setting

How To Apply

Interested candidates should submit an application including an updated resume and cover letter to our career portal by October 25, 2023. Due to the volume of applications, only candidates selected for an interview will receive a response.

All Lerners employees must be fully vaccinated against COVID-19.

Benefits Of Working At Lerners

Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package.

Salary: Commensurate with skill level and years of experience.

Benefits

• Health, Extended Health, Dental and Vision care
• LTD insurance
• Life insurance
• Parking/Transit reimbursement
• RRSP matching program
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program